| JOB NAME |
Programme Manager [Midrand]
POSTED BY: Development Bank of Southern Africa
REF:DBSA 219
Date Published:Friday, March 4, 2022
Date of Expiration:Wednesday, August 31, 2022 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Closing Date 2022/03/16
Reference Number DBS220304-1
Job Title Programme Manager [Midrand]
Job Grade 17
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
The purpose of this role is to manage project managers and monitor and report on all aspects of the programme, while ensuring that the programme objectives are achieved. The DBSA Mandate, Vision and Mission is underpinned by its core values: High Performance; Integrity;Innovation; Service Orientation; Shared Vision.
We are a values’ driven organisation, all employees live these values as we bend the arc of history.
KEY RESPONSIBILITIES
Strategic Functions
1. Lead the planning, execution, monitoring and control and closure of the programme/s
2. Identify and implement expediting measures to prevent programme delays by actively engaging and managing project managers
Programme Management Functions
1. Project control on cost, time and quality
2. Provide view of all projects underway with reference to cost across the Programme
3. Consolidate expenditure progress into meaningful Portfolio/ Programme Key Performance Indicators
4. Implement project costing and cost control policy, practices, procedures and system for the Programme
5. Coordinate, prepare and validate the cash flow requirements for submission to the applicable Investment committees
6. Develop and maintain programme cost control system
7. Plan, align, coordinate, control and implement changes to the approved rolling plans
8. Implement and maintain appropriate systems for best Project Management cost support
9. Transfer all programmes/projects that are completed efficiently to operations and conducting post transfer reviews promptly
Project planning
1. Provide business with a view of all projects underway with reference to time across the programme
2. Consolidate time related progress into meaningful asset creation Key Performance Indicators
3. Implement project planning and scheduling control policy, practice, procedures and system for the Programme
4. Provide inputs during the feasibility and business case stages for projects in the programme
5. Provide professional resources, through a matrix structure, to projects within the programme
Project communication and reporting
1. Implement project administration policy, practices, procedures and system
2. Maintain a documentation management system
3. Create centre point for accessing all projects information
4. Implement resource balancing system
5. Compile programme management reports and submit to all various stakeholders
Project contract management
1. Implement contract management policy, practices, procedures and system.
2. Determine the appropriate execution and contract strategies in relation to known facts of the project and the maturity level of the projects in the Programme ensuring minimum risks to the programme
3. Ensure implementation of safety, health and environmental standards by contractors in compliance to the requirements and guidelines of the Development Bank of South Africa
4. Keep contractors fully informed of all changes or modifications to requirements regarding contracting, both legislative and those of the Development Bank of South Africa Follow up and ensure the resolving of contractual breaches / non-compliance
Project management
1. Implement a project management discipline to ensure repeatable and consistent delivery of projects
2. Implement a suitable methodology and process to achieve the required level of the project management maturity
3. Ensure that programme execution staff have the necessary certification or alignment as applicable
Financial Management Functions
1. Implement project estimation policies, practices, procedures and system
2. Maintain a cost database for the programme
Management Functions
1. Implement a project management discipline to ensure repeatable and consistent delivery of projects by project managers
2. Implement a suitable methodology and process to achieve the required level of project management maturity
3. Ensure that programme execution staff have the necessary certification or alignment as applicable
4. Provide mentorship and coaching to programme execution staff in line with HR requirements and processes
5. Identify and implement strategies to address the training requirements and gaps within the programme
Key Internal Liaison Relationships
1. Group Executive: Risk
2. All DBSA Divisions
3. Overall DBSA management
Key External Liaison Relationships
1. External Service Providers
2. External stakeholders
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
1. The minimum qualification requirement is a construction or engineering degree or equivalent
2. A project management qualification and professional accreditation with the PMI, PRINCE and / or SACPCMP is required
3. Further training and profession registration in programme management considered an advantage
4. 10-15 years of post-accreditation experience in a similar job function at a programme level as well as the skills to manage teams of professionals
Skills & Knowledge
1. Programme and contract management
2. Budgeting / cost planning
3. In depth understanding of the PMBOK knowledge areas
4. Knowledge of relevant Acts on infrastructure development
5. Understanding of infrastructure markets
6. Understanding of government priorities, systems and processes at national and provincial level
TECHNICAL COMPETENCIES
Written Communication
1. Is relied on by others to help them write complex technical and non-technical documents and briefs.
2. Is able to determine which aspects of this knowledge area need to be transferred to others in order to achieve organisational goals.
3. Coaches others and transfers communication skills and knowledge to others.
Presentation Skills
1. Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g. the appropriate use of body language, how to close a presentation so that the audience continues to
think about the subject matter etc.).
2. Has knowledge of various feedback mechanisms to check levels of audience understanding. .
Business Acumen
1. Takes actions to fit business strategy.
2. Assesses and links short-term tasks in the context of long-term business strategies or perspectives.
3. Reviews own actions against the organisation's strategic plan; includes the big picture when considering possible opportunities or projects or thinks about long-term applications of current activities.
4. Anticipates possible responses to different initiatives.
5. Understands the projected direction of the industry and how changes might impact the organisation.
Negotiations
1. Has an appreciation of cultural sensitivities and differences.
2. Effectively employs a variety of advanced behavioural/interpersonal competencies to control the negotiation situation.
3. Is able to take the lead in a variety of sensitive negotiation situations requiring high levels of tact and diplomacy.
4. Is able to place a discrete negotiation situation within the context of a broader long-term relationship and is not threatened by conceding ground to protect the longer-term interests of DBSA.
Project Management
1. Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
2. Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
3. Successfully manages substantial project budgets, and reports directly to senior managers on the progress and results of projects.
4. Identifies complex issues that need escalation and proposes appropriate corrective actions. .
Business Development
1. Identifies lucrative market opportunities through an excellent understanding and interpretation of sector analyses, including market structure, supply and demand aspects, competitor environment, gap analysis.
2. Actively participates in formulating, developing and implementing the business development strategy/ies to generate new investment opportunities in public and private sector (delivery of infrastructure services).
3. Constructs business plan of bankable multi-dimensional projects, using standard and/or customized templates and processes.
4. Assesses Project/ Programme Feasibility through interrogation of resource requirements (including financing, capacity, capability and related issues).
5. Coordinates, controls and manages the activities and efforts required for the implementation of the plan.
REQUIRED PERSONAL ATTRIBUTES
BEHAVIOURAL COMPETENCIES
Customary orientation
1. Tries to understand the underlying needs of customers and match these needs to available or customized products and service.
2. Adpts processes and procedures to meet on-going customer needs.
3. Utilises the feedback received from customers, in order to develop new and / or improving existing services/ products that relates to their on-going needs.
4. Thinks of new ways to align DBSA’s offering with future customer needs.
Strategic thinking and innovative Thinking
1. Feels impulse to do something inappropriate and resist it.
2. Resist temptations to act immediately without thinking but does not take positive action.
3. Feels strong emotopns (such as anger, extreme frustration, or high stress) and holds them back.
4. Does not do anything but restrain feelings (does not act to make things better).
Self Awareness & Self Control
1. Withholds effects of strong emotions in difficult situations.
2. Keeps functioning or responds constructively despite stress.
3. May apply special techniques or plan ahead of time to manage emotions or stress
Achievement orientation
1. Undertakes challenging assignment and strives to complete them.
2. Sets priorities and chooses goals on the basis of calculated costs, anticipated benefits and improvement of performance..
3. Aims at exceptional performance, setting out to achieve a unique standard.
4. Constrantly analysis outcomes to ensure the achievements of business goal.
5. Identifies short-term opportunity or potential problems aiming to achieve better outcomes.
Teamwork and cooperation
1. Values and utilises the expertise of colleagues, asking for ideas and input and collaborates to form decisions and pland.
2. Willingly learns from others.
3. Creates opportunity for knowledge and exopertise sharing between all members of the team.
Leading and empowering others
1. Creates the conditions that enables the team to perform at its best (e.g., setting clear directions, providing appropriate structure, getting the right people, obtain needed resources).
2. Monitors performance against clear standards, and addresses performance issues promptly and takes action to get performance back to desired levels.
3. Proactively asks for feedback on own performance from team members, aiming to become more effective.
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