Closing Date 2022/05/23
Reference Number DBS220505-1
Job Title Fund Specialist [Midrand]
Job Grade 15
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
The Project Preparation Division has several third-party/donor funders/ Agencies/Mandates/Programmes that it co-ordinates and manages on behalf of the DBSA. The role of Project Preparation Fund Specialist, amongst others, is to provide end to end management of these donors and programmes from inception to completion.
KEY RESPONSIBILITIES
Strategic Focus:
1. In collaboration with the GE: Project Preparation and the Head: Programme Development set the strategic and operational direction for the implementation of the third-party/donor funds, programmes and resource mobilisation on behalf of Government and/ or other donors or funders.
2. In consultation with Head Programme Development Unit:
1) Conduct needs assessments and identification of funding sources for the project pipeline.
2) Assess, analyse, and propose funding sources for the project pipeline and work with management in the allocation of Project Preparation Funds; and
3) draft and implement governance documents and project work plan/s.
3. Corroborate, verify, and validate that the funds are utilised as per the agreements with the various donors/funders.
4. Oversee and manage the disbursement process against provisions of fund/programme contracts and project facility agreements
5. Provide documented evidence to support fund/s utilisation per donor/co-funder within the agreed timeframes.
6. Verify that all cost recoveries including management fees per programme are recovered for transacting costs and for the utilisation of resources/skills from within the DBSA including the Project Preparation Division.
7. Prepare or facilitate the forecasting, budgets and processing of claims with donors/funders and programme owners. Monitor, track and report on approved budget and spending thereof per programme.
8. Develop funding forecasts for annual disbursements by collaboration with the various units within the DBSA responsible for the implementation of the projects/programmes funded by these funds.
9. Oversee and / or prepare the programme logistics for governance structures of funds and programmes:
1) Memorandum of Agreements (MOA) are in place for each programme/donor/funder. These would include any extensions or alterations to the MOA.
2) Track the progress and validate that each MOA is executed as per the approved agreement/s.Escalate any deviations or issues or time delays.
3) Put in place measures to prevent programme delays by actively engaging the Unit Head, Project Preparation and Specialists, other Lending Units support units within and outside the DBSA.
4) Provide documented proof to the Donors/Funders on procurement processes followed.
5) Prepare and make available reports to the Donors/Funders on processes followed in the deal flow through the DBSA.
6) Provide documented proof that the governance structures and processes have been adhered to and the funds disbursed are audited.
10. In liaison with the marketing and communications team, coordinate donor/funder webinars and develop visibility and communication plans for third-party funds and programmes as required.
11. Provide procurement management support:
1) Prepare the required procurement documentation and submissions for the appointment of Consultants/Service Providers and / or goods and services.
2) Review procurement submissions and ensure that all is in line with the PFMA, relevant legislation and according to DBSA Procurement Policy.
3) Monitor the procurement process from start to completion.
12. Facilitate and manage the planning, execution, monitoring, control and closure of the third-party funds and programmes managed by the Programme Development Unit are in line with the founding/governing agreements.
DocuSign Envelope ID: EEE0240E-F71A-48FD-A3D9-178F029FC1DE
13. Prepare and present progress reports as per implementation plan of all donors/funders/third-party funds and programmes.
14. Facilitate and oversee the audit process for donors/funders/third-party funds and programmes
15. Develop a process whereby project/programme lessons learnt are stored in a digitalised and encrypted format for ease of access and use by business and end users.
16. Maintain the donors/funders/third-party funds and programmes database and information repository and ensure that all information is stored securely.
17. Any other duties assigned in furtherance of the LGSU strategy.
Stakeholder management
1. Build and maintain strong relationships with clients at global, regional, local levels including businesses, banking and multilateral partners and government officials to further develop specific project preparation opportunities.
2. Manage expectations from donors in line with the agreed MOA.
3. Ensure that donors, funders and programme mandates are communicated to the Programme Development Unit, the Project Preparation Division and all other Divisions across the DBSA for ease of understanding and expectations from each. Prepare the required ser
4. Establish appropriate relationships with the relevant project stakeholders, government departments,
regional institutions, SOEs and other DBSA clients and partners, and lead promoters, in accordance with the Project Preparation Division’s objectives and products.
Key Measures of Outputs; amongst others:
1. 100% of MOA’s/Extensions/Changes approved and in place for all donor / funders / third-parties / programmes within the agreed time-frames.
2. 100% accurate management of all donor, third-party funds and programmes as per the agreed key performance areas and targets as listed above.
3. A clean audit.
4. Quality of Donor/Funders/Programmes database and ease of access to information.
5. Feedback from internal and external stakeholders.
6. Quality of the progress and management reports
|
EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements:
1. A post-graduate qualification or equivalent preferably in Finance
2. A minimum of 5 years’ experience of programme management or project management
3. Proven understanding and working with regional institutions such as SADC, COMESA, etc.
4. MS Office proficient including, MS Project, Power Point and Excel.
5. Demonstrated ability to capture and put together lessons learnt for business and end user benefit.
6. Knowledge of government, municipalities, development finance institutions, etc.
7. Proven ability of setting up and maintaining the Project/s database and repository of information.
8. Excellent facilitation, project/activity management and written and oral communication skills.
9. Exceptional computer skills – Microsoft suite – Word, Excel, Project Management and PowerPoint
10. Demonstrated capability of developing reports, documents, presentations, etc. for Management, Exco, Board and Board sub-Committees.
REQUIRED PERSONAL ATTRIBUTES
TECHNICAL
Written and Verbal Communication
1) Technically experienced and fully competent writer: can write independently various technical and non-technical documents.
2) Uses a clear and easily understood writing styles when communicating technical information to non-technical employees or individuals.
3) Understands that different writing styles are required for different documents or audiences
4) Writes effectively with clarity
Stakeholder Management
1) Actively engages partners and encourages others to build relationships that support DBSA objectives
2) Adapts style to work effectively with partners, building consensus, trust, and respect
3) Delivers objectives by bringing together diverse stakeholders to work effectively in partnerships
Project Management
1) Familiar with the standard types of agreements / contracts that are typically used in infrastructure
planning, project preparation and infrastructure development
2) Ability to initiate project plans and secures resources for projects that span area or department boundaries.
3) Ability to analyses project risks and structures appropriate mitigations
4) Ability to manage, and coordinate projects to successful delivery within the parameters of time, cost, quality and stakeholder satisfaction.
5) Ability to apply best practice project management methodologies to the delivery of infrastructure planning projects in DBSA priority sectors
6) Ability to apply effective contract management in accordance with the various types of contracts typically used in infrastructure planning and development
Data Collection and Analysis
1) Based on knowledge of the reasons behind the analysis, is able to define the most appropriate DocuSign Envelope ID: EEE0240E-F71A-48FD-A3D9-178F029FC1DE
means of data collection.
2) Is able to develop formats for data collection.
3) Is able to define the most appropriate internal and external data/information sources.
4) Identifies key facts in an array of data, recognises when pertinent facts are incorrect, missing, or require supplementation or verification.
5) Breaks down data into component parts to understand the nature and relationship of the parts.
6) Has a broad knowledge of statistical data-handling techniques.
7) Can undertake more comprehensive analysis of data/information but is not required to draw conclusions.
Planning & Organising
1) Able to organise, prioritise and, where applicable, delegate work activities to efficiently accomplish tasks and meet objectives.
2) Uses effectively advance time management processes to deal with high workload and tight deadlines.
3) Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
4) Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritizing and re-planning.
Problem Solving
1) Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
2) While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
3) Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.
Solution Focus:
1) Identifies broad, highly complex problems based on a multitude of factors, many of which are complex and sweeping in nature, difficult to define and often contradictory.
2) Creates procedures to articulate the nature of problems and to identify and weigh alternate solutions.
3) Evaluates the effectiveness of solutions using approaches tailored to the situation.
Fund/Facility Management
1) Extremely good understanding of client needs (donors, co-funders, Metro, SOE, public sector departments, SADC, etc.).
2) Knowledgeable on the “products” Project Preparation Division its offering and always communicate these to prospective DBSA clients in the public and private sectors.
3) Familiar with the relevant legislative framework; i.e. King III, MFMA, PFMA, Companies Act and other relevant legislation etc.
4) Strong understanding of priority country/economic/political climate and key infrastructure initiatives.
5) Knowledge of credit and investment risk dynamics.
Driving delivery of results
DocuSign Envelope ID: EEE0240E-F71A-48FD-A3D9-178F029FC1DE
1) Sets challenging goals that will have a significant impact on the business or support the organisational strategy.
2) Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk
BEHAVIOURAL
Customer Service Orientation
1) Tries to understand the underlying needs of customers and matches these needs to available or customized outputs
2) Adapts processes and procedures to meet on-going customer needs
3) Utilises the feedback received from customers to develop new and/or improve existing outputs to support their needs
4) Thinks of new ways to align DBSA’s offerings with future customer needs
Self-Awareness and Self Control
1) Withholds effects of strong emotions in difficult situations
2) Keeps functioning or responds constructively despite stress
3) May apply special techniques or plan to manage emotions or stress
Strategic and Innovative Thinking
1) Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking
2) Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to show possible business direction
Driving Delivery of Results
1) Sets challenging goals that will have a significant impact on the business or support the
organisational strategy
2) Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk
Teamwork & Cooperation
1) Acts to promote a friendly climate and good morale and resolves conflicts
2) Creates opportunities for cross-functional working
3) Encourages others to network outside of their own team/department and learn from their
experience
|
English 
FRENCH
