Closing Date 2022/10/21
Reference Number DBS221005-2
Job Title Project Scheduler [Midrand]
Job Grade 17
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
1. To review the IDD projects scope of work, client requirements, project objectives and constraints to develop the scheduling strategy for effective project delivery.
2. Ensuring that programme and project teams in the Infrastructure Delivery Division are supported in the development of the project plan and translate the plan into a workable project schedule.
KEY RESPONSIBILITIES
Functional
1. Function as the lead scheduler for the division wherein the following duties are to be undertaken:
2. Support management with the allocation of work for schedulers.
3. Develop, maintain, and enforce standard scheduling practice across programmes and projects.
4. Monitor, analyse and report on schedule performance across programmes and projects.
5. Support compliance with Project and Programme Management System (PPMS)
6. Support and assist with enhancements to PPMS.
7. Review the scope of work, client requirements, project objectives and constraints to develop scheduling strategy for effective project delivery.
8. Develop an integrated plan to effectively execute the scope of work and meet project objectives by identifying schedule areas for the further definition of the scope of work.
9. Develop and implement the project Schedule Management Plan as well as provide inputs to development of Infrastructure Programme Implementation Plans (IPIPs) and Project Execution Plans (PEPs).
10. Prepare project specific procedures relating to schedule management and control.
11. Support the project team’s efforts in the development of the project plan and translate the plan into a workable project schedule including Master Schedules.
12. Analyse the project schedule for time impacts, delay analysis as well as forecasting (trend analysis, Including schedule reserve).
13. Provide early warnings to the project team by informing them of anticipated changes to the schedule as well as the outcome.
14. Develop options for corrective actions and/or acceleration opportunities.
15. Identify milestones and the critical path (including multiple / near critical paths).
16. Ensure schedule integration between all disciplines (Engineering and design; procurement and construction, including contractor and sub-contractor schedule/s).
17. Conduct Earned Value Analysis.
18. Ensure regular maintenance, updating and reporting of the schedule.
19. Provide schedule project close out reports by recording the project’s historical schedule information and lessons learned for use in future projects
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EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements
1. Qualifications or Certifications in Project Management or Scheduling / Project Planning or equivalent.
2. 5 -10 years relevant experience in a similar role as Project Planner/Scheduler preferably within the built environment projects environment,
3. Proven track record of excellent writing and presentation skills
4. Developing Project and Programme Master Schedules
Skills and Knowledge
1. Strong Project Management knowledge and experience
2. Enterprise project / programme management systems
3. Proficient in MS Office applications (MS Excel, MS Outlook, MS SharePoint, MS Word, MS PowerPoint)
4. Extensive knowledge in implementation and using of Primavera P6 and MS Project.
Technical Competencies
1. Written Communication
2. Understands that different writing styles are required for different documents or audiences.
3. Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
4. Has a solid mastery of writing principles such as grammar, sentence construction etc.
Reporting
1. Designs / customizes reports to meet user needs.
2. Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
3. Keeps standard reports under review and proposes improvements to meet user needs.
Problem Solving
1. Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
2. While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
3. Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.
Stakeholder Management
1. Actively engages partners and encourages others to build relationships that support DBSA objectives.
2. Understands and recognises the contributions that staff at all levels make to delivering priorities.
3. Proactively manages partner relationships, preventing or resolving any conflict.
4. Adapts style to work effectively with partners, building consensus, trust and respect.
5. Delivers objectives by bringing together diverse stakeholders to work effectively in partnership.
Planning and Organising
1. Plans and manages multiple priorities and deadlines.
2. Uses effectively advance time management processes to deal with high workload and tight deadlines.
3. Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
4. Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re- planning
Data Collection and Analysis
1. Skilled in the use of advanced/complex analytical techniques.
2. Is able to use judgement to decide upon the most appropriate analytical techniques according to the situation.
3. Recognises underlying principles, patterns, or themes in an array of related information, and determine whether additional information would be useful or necessary.
4. Through an in-depth understanding of the business environment, reviews outputs of analysis to identify anomalies and draws conclusions, relating these to operational circumstances.
5. Can model a range of scenarios covering all potential business circumstances and highlight potential risks/opportunities.
Financial Acumen
1. Makes sound financial decisions after having analysed their impacts on the organisation, partner agencies, and community.
2. Knows the internal and external factors that impact on resource and asset availability.
3. Is able to interpret management account reports in an operational/commercial context and take action as appropriate to maximize revenues and control costs.
4. Skilled in the use of various financial modelling tools and techniques.
REQUIRED PERSONAL ATTRIBUTES
Behavioural Competencies
1. Achievement Orientation
2. Delivers work on time and quality and follows through on agreed commitments.
3. Views new work experiences as an opportunity for growth.
4. Reacts immediately to overcome setback or / and obstacles in order to meet goals. Recognises and acts upon current opportunity.
5. Make specific changes to systems and processes in order to improve efficiency and quality.
6. Formulates own objectives and action plans in order to achieve a measurable improvement in the future.
Attention to details
1. Double-checks the accuracy of information or work.
2. Ensure that the work produced doesn’t contain any errors.
Conceptual thinking
1. Uses knowledge of theory or of different past situation to look at current situation.
2. Applies learned concepts across various situations.
Customer service orientation
1. Makes self fully available, especially when the customer is going through a critical period.
2. Requests on-going feedback from customers and takes action in response to it; manages to retain and capitalize on existing customers.
3. Takes the ‘extra step” to resolve customer issues appropriately, even in the case where they do not fall under own area of responsibility.
4. Is aware of the level of service offered by the competition and provides more for customers than they expect.
Decisiveness
1. Acts promptly to address urgent needs, taking quickly those decisions which need to be taken.
2. Assesses available information to reach a clear view of key options and selects the best option at the time.
3. Thinks on their feet when necessary.
Integrity
1. Publicly admits having made a mistake.
2. Speaks out when it may hurt a trust relationship.
3. Self-awareness and self-control
4. Feels impulse to do something inappropriate and resist it.
5. Resists temptations to act immediately without thinking but does not take positive action.
6. Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back.
7. Does not do anything but restrain feelings (does not act to make things better).
Strategic and Innovative thinking
1. Feels impulse to do something inappropriate and resist it.
2. Resists temptations to act immediately without thinking but does not take positive action.
3. Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back. Does not do anything but restrain feelings (does not act to make things better).
4. Does not do anything but restrain.
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