| JOB NAME |
Executive Coordinator (Project Preparation) [Midrand]
POSTED BY: Development Bank of Southern Africa
REF:DBSA 281
Date Published:Monday, February 27, 2023
Date of Expiration:Saturday, August 26, 2023 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Closing Date 2023/03/09
Reference Number DBS230223-1
Job Title Executive Coordinator (Project Preparation) [Midrand]
Job Grade 16
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
1. The purpose of this position is to provide support to the Group Executive in executing the division’s strategy and goals.
2. In liaison with the GE: Project Preparation (GE: PPD), manage various strategic initiatives and projects on behalf of the Division.
3. Develop and implement the Division’s short and long-term business plan and scorecards.
4. Coordinate and manage the development of the Division's budget – short and long-term aligned to the business plan and scorecards.
5. Prepare and manage the budget of the GE: PPD’s office and serve as the budget controller in consultation with the GE: PPD (including the preparation of procurement documents when required).
6. Work with the Division’s management team to implement key strategies, projects and initiatives for the Division.
KEY RESPONSIBILITIES
1. Coordinate, monitor, track and report on these strategies, projects and initiatives including recommending strategy enhancements/changes as and when required.
2. Provide business intelligence to the Division by conducting studies, research and keeping abreast on issues affecting areas of responsibility which inform the strategic direction of the Division.
3. Assist in the management of the GE: PPD’s liaison and interface with high level stakeholders including CEO, Group Executives, Board Members, etc.
4. Oversee the management of partnership agreements with amongst others key service providers, customers, stakeholders, consultants and business partners.
5. Coordinate and assist in the preparation of GE: PPD’s various submissions to the Board, Sub Committees of Board and other meetings.
6. Keep track of all Board and Sub-Committee of Board resolutions and items arising from the various meetings are actioned.
7. Facilitate the follow-up on key Executive decisions and action items and ensure timeous implementation therefore of.
8. Assist the GE: PPD with ensuring that performance agreements are in place for all his/her direct reports.
9. Familiarise the GE prior to attending Exco,Board, Sub-Committee of Board & Other meetings in terms of preparing relevant files, documents, inputs, reports, etc. from various sources.
10. Provide GE: PPD with information, analysis, discrepancies, etc for effective participation in of these meetings;
11. Prepare and provide relevant reports for decision making purposes.
12. Coordinate and/or prepares concept documents, reports, memos, letters and presentations on behalf of the GE: PPD as and when required.
13. Manage and coordinate incoming and outgoing correspondence where required.
14. Undertake other tasks as assigned by the Executive Manager, from time to time.
15. Coordinate the preparation of the Division’s risk matrix.
16. Assist in the development and implementation of the Risk Metrics in order to monitor the effectiveness of Risk strategies, frameworks, policies, procedures, guidelines, etc.
17. Evaluate, monitor and report Risks and mitigation thereof.
18. Coordinates high level divisional risk reports for Group Risk, Exco, Credit Committee, Board, etc
19. Coordinate the audit plan for the Division.
20. Business Continuity management and ensuring that Business impact assessment is in place for the Division.
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements
1. A relevant B Degree.
2. 8-12 years relevant work experience in a similar role.
3. Experience in drafting reports, presentations, etc for Executives and Board Level.
4. Experience in communicating with high level stakeholders (verbal and written).
5. Demonstrable experience in managing projects as well as excellent skills in planning and organising.
6. Extensive and deep computer expertise in Word, Excel, Powerpoint and Outlook.
7. Ability to coordinate and manage multiple functions.
8. Excellent leadership skills in order to manage a team within the GE’s office as well as the ability to mobilise appropriate resources to assist in providing the most suitable solutions and services when required.
9. Strong Business Acumen and Strategic Advisory experience.
10. Exposure in strategy in strategy formulation and execution.
11. Strong Financial Management experience.
Desirable Requirements
1. Knowledge of Economics and /or Finance.
2. A Financial Management Qualification
3. Banking industry and/or economic development services industry experience.
4. MS Projects.
Technical Competencies
Written Communication:
1. Understands that different writing styles are required for different documents or audiences.
2. Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
3. Reviews others’ documents for clarity and impact.
4. Has a solid mastery of writing principles such as grammar, sentence construction etc.
5. Verbal communication:
6. Able to present a theme in writing in an ordered, intelligible manner with well-structured and relevant supporting detail.
7. Able to understand topic switches and use vocabulary of attitude.
8. Reasonably fluent in speaking.
Computer Literacy:
1. Demonstrates advanced skills in the use of one or more software tools.
2. Integrates technology and information technology systems with workplace activities in order to resolve operational problems.
3. Provides guidance to others in the effective use of specialised systems or automated equipment.
4. Has enhanced skills in understanding the purpose for, and applying the functionality of, various programs and databases, such as when gathering intelligence.
Reporting:
1. Designs / customizes reports to meet user needs.
2. Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
3. Keeps standard reports under review and proposes improvements to meet user needs.
Policies and Procedures:
1. Has detailed understanding of relevant policies and procedures and interprets these according to operational circumstances to ensure compliance.
2. Understands the business context sufficiently to recommend improvements and modifications to existing policy.
3. Is able to write new procedures.
REQUIRED PERSONAL ATTRIBUTES Behavioural Competencies
Planning and Organising:
1. Is relied on to helps other plan and organise their workload.
2. Uses effectively advance time management processes to deal with high workload and tight deadlines.
3. Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
4. Achieves goals in a timely manner, despite obstacles encountered, by organising, re-prioritising and re-planning
Presentation skills:
1. Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g. the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
2. Has knowledge of various feedback mechanisms to check levels of audience understanding.
Business Acumen:
1. Thinks and plans in future-oriented terms.
2. Develops annual business plans that take into account longer-term activities, issues, problems or opportunities.
3. Develops and establishes broad scale, longer-term objectives, goals or projects (e.g., affecting a business, department, or organisation).
Project Management:
1. Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
2. Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
3. Successfully manages substantial project budgets, and reports directly to senior managers on the progress and results of projects.
4. Identifies complex issues that need escalation and proposes appropriate corrective actions.
Financial Acumen:
1. Makes sound financial decisions after having analysed their impacts on the organisation, partner agencies, and community.
2. Effectively prepares budgetary submissions and forecasts for own department.
3. Knows the internal and external factors that impact on resource and asset availability.
4. Is able to interpret management account reports in an operational/commercial context and take action as appropriate to maximize revenues and control costs.
Detail orientation:
1. Formulate and develop new and alternative financing mechanisms and concepts that can be replicated elsewhere within and outside SA.
2. Conceptualise and develop innovative funding instruments (equity, venture capital, mezzanine, debt, securitisation of projects, etc.) to finance infrastructure that would otherwise not be possible relying on the market only to develop and propose these investment opportunities.
3. Proactively develop impact concepts to take to the market.
4. Leads and mentors project teams.
5. Formulate new products.
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English 
FRENCH
