| JOB NAME |
Human Capital Administrator X2 [Midrand]
POSTED BY: Development Bank of Southern Africa
REF:DBSA 288
Date Published:Wednesday, March 29, 2023
Date of Expiration:Monday, September 25, 2023 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Closing Date 2023/04/10
Reference Number DBS230328-1
Job Title Human Capital Administrator X2 [Midrand]
Job Grade 14
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
Responsible for performing end-to-end HC administration, advisory services and support to the HC Team and business.
The key performance requirements are summarised below.
1. Provide HC administration support for a wide range of HC activities, amongst others:
2. Recruitment & Selection: Preparation of documents for recruitment approval, compiling and distributing interview packs, scheduling interviews, co-ordination of employment checks and assessments, recruitment system administration, queries, generation of offer documents, proforma payslips and other administration support.
3. Onboarding: Compile pre-hire packs and assist new hires to complete the required documents.
4. Off Boarding/Exits: Compile termination pack, communicate terminations to key stakeholders, draft acknowledgment of debt letters and obtain required approvals
KEY RESPONSIBILITIES
HC Administration:
1. Changes in employment information: Provide support with regards to changes in reporting lines, banking details, benefit administration, transfers and promotions.
2. Generate HC letters for employees in terms of as contract expiration, probation periods, confirmation of employment, visa’s, etc.
3. Submission to Payroll: Prepare all the required submissions for Payroll processing within agreed deadlines.
4. Procurement: Accurate and timely processing of invoices on SAP Procurement.
5. Records Management: Keep accurate employee records and submit all relevant documents to Records Management for record keeping.
6. Employee Benefits: Provide administrative support for medical aid, provident fund and other
employee benefits as required.
HC Advisory and Support
1. Conduct first line advice and support to employees in respect of queries, information and on policies and procedures. Refer to the relevant personnel where required.
2. Prepare presentations, reports, information, trends, analysis and dashboards for the HC Team.
3. Conduct recruitment and selection for support and other jobs as required.
4. Lead and or take an active part in HC projects and provide support and/or coordination thereof.
5. Accountable for dealing with personal and sensitive information of employees that always necessitates confidentiality.
6. Perform any other HC administration and support as required.
Key measurements of outputs
1. Quality and accuracy of documents prepared for employee-related processes
2. Quality and accuracy of presentations, reports and dashboards
Quality of knowledge, advice and application of HC Policies and processes
3. Standard of advice and support provided to employees
4. Deadlines are met as per agreement
5. Contribution to HC projects
6. Accurate record keeping
7. Clean audit
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
Minimum requirements
1. A degree in Human Resources or relevant field.
3 to 5 Years’ experience in HC Administration (full employee life cycle from recruitment, onboarding to offboarding)
2. Proven experience in providing first-line advice and support to employees on HC matters.
3. Evidenced knowledge of the recruitment, disciplinary management and other HC processes.
4. Demonstrated ability to generate effective Human Capital Reports, Presentations, Dashboards using HC SAP
and other sources of information.
5. Proven understanding of the Basic Conditions of Employment Act, the Labour Relations Act and general HC practices.
6. Demonstrated proficiency in SAP HC, Microsoft Word, Excel & Powerpoint.
7. Experience working on a recruitment management system.
8. Proven ability to produce quality documents without supervision.
9. Evidenced ability to multi-task and plan accordingly.
10. Demonstrated ability to communicate and work with different levels of staff in the organisation.
TECHNICAL COMPETENCIES
Detail Orientation:
1. Reviews all relevant information or aspects of a situation before taking action or making a decision.
2. Pays close attention to details that are important to others to make sure they are right.
3. Verifies that work has been completed according to the standards and procedures.
Policies and Procedures:
1. Has specialist knowledge of Human Capital Legislation, Policies & Procedures.
2. Is capable of measuring consistency of policy application.
3. Knows how to conduct post-implementation analysis and recommend appropriate changes to policy and procedure.
Planning and Organising:
1. Uses time management procedures effectively.
2. Can exercise independent judgement regarding all planning and organising issues.
3. Uses specialised software to plan and manage own time.
4. Plans and manages multiple priorities and deadlines.
Recruitment and Selection:
1. Basic knowledge and understanding of recruitment and selection policies and procedures.
2. Ability to undertake recruitment and selection tasks and activities with guidance, e.g., drafting and placing advertisements, reviewing applications, arranging interviews, onboarding successful candidates etc.
Written and Verbal Communication:
1. Writes clearly and concisely simple work-related documents.
2. Expresses simple ideas clearly in writing.
3. Understands enough to independently handle most tasks in this area most of the time but is supplied with direction for work objectives.
4. Able to explain simple procedures or instructions to others, in a clear way.
5. Uses limited range of words to meet simple spoken needs.
Employee Affairs:
1. Able to apply basic understanding of employee's affairs processes and policies (e.g. work permits, benefits, pensions, insurance etc) and able to answer straightforward queries by managers/employees.
Computer Literacy:
1. Consistently uses relevant office software products such as word-processing, spreadsheet,
2. presentation, and email packages to an acceptable standard for the job.
3. Has the ability to use standard and/or program-specific the organisation databases, and merge / import data from one program to another.
4. Adapts method of working to accommodate changes in the technological developments.
REQUIRED PERSONAL ATTRIBUTES
BEHAVIOURAL COMPETENCIES
Customer Service Orientation:
1. Tries to understand the underlying needs of customers and matches these needs to available or customized products and services.
Adapts processes and procedures to meet on-going customer needs.
2. Utilises the feedback received by customers, in order to develop new and/or improve existing services/products that relate to their on-going needs.
3. Thinks of new ways to align offerings with future customer needs.
Self-Awareness and Self-Control:
1. Withholds effects of strong emotions in difficult situations.
2. Keeps functioning or responds constructively despite stress.
3. May apply special techniques or plan of time to manage emotions or stress.
Strategic and Innovative Thinking:
1. Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
2. Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.
Driving Delivery of Results:
1. Sets challenging goals that will have a significant impact on the business or support the organisational strategy.
2. Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk.
Teamwork and Cooperation:
1. Acts to promote a friendly climate and good morale and resolves conflicts.
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
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English 
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