| JOB NAME |
Fund Specialist [Midrand]
POSTED BY: Development Bank of Southern Africa
REF:DBSA 295
Date Published:Thursday, May 4, 2023
Date of Expiration:Tuesday, October 31, 2023 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Closing Date 2023/05/17
Reference Number DBS230503-1
Job Title Fund Specialist [Midrand]
Job Grade 16
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
1. Responsible for the mobilisation of funds from donor funders and DFI’s and ensuring that all proposed and existing funds/facilities/programmes are feasible and do not have a negative fiscal impact on DBSA operations.
2. Provide fiscal management oversight to ensure that the third-party funds managed by the DBSA achieve the program objectives.
KEY RESPONSIBILITIES
Fund Management and Mobilisation
1. Support Head: PIM in fund-raising initiatives by:
1) Preparing of pitch documents for fund raising activities
2) Supporting the planning related to fund raising activities
2. Make recommendations to the strategic and operational direction for the implementation of the third-party/donor funds, programmes and resource mobilisation on behalf of Government and/ or other donors or funders.
3. In collaboration with Head: PIM:
1) Conduct needs assessments and identification of funding sources for the project pipeline.
2) Assess, analyse, and propose funding sources for the project pipeline and work with management in the allocation of Project Preparation Funds.
3) Draft and implement governance documents and project work plan/s.
4. Validate that the funds are utilised as per the agreements with the various donors/funders and manage the disbursement process against provisions of fund/programme contracts and project facility agreements.
5. Provide documented evidence to support fund/s utilisation per donor/funder within the agreed timeframes.
6. Verify that all cost recoveries including management fees per programme are recovered for transacting costs and for the utilisation of resources/skills from within the DBSA including the Project Preparation Division.
7. Prepare or facilitate budget forecasts and processing of claims with donors/funders and programme owners.
8. Monitor, track and report on approved budget and spending thereof per programme.
9. Develop funding forecasts for annual disbursements by collaborating with the various units within the DBSA responsible for the implementation of the projects/programmes funded by these funds.
10. Oversee that Memorandum of Agreements (MOA) are in place for each programme/donor/funder and track the progress and validate that each MOA is executed as per the approved agreement/s and escalate any deviations.
11. Collaborate with the marketing and communications team to coordinate donor/funder webinars and develop visibility and communication plans for third-party funds and programmes as required.
12. Provide procurement management support:
1) Prepare the required procurement documentation and submissions for the appointment of Consultants/Service Providers and / or goods and services.
2) Review procurement submissions and ensure that all is in line with the PFMA, relevant legislation and according to DBSA Procurement Policy.
3) Monitor the procurement process from start to completion.
13. Facilitate and manage the planning, execution, monitoring, control and closure of the third-party funds and programmes managed by the PIM Unit are in line with the founding/governing agreements and structures.
14. Prepare and present progress reports as per implementation plan of all donors/funders/third-party funds and programmes.
15. Facilitate and oversee the audit process for donors/funders/third-party funds and programmes and record all audit documents.
16. Lead the lessons learnt implementation process to gather information of project challenges and solutions to achieve continuous improvement.
17. Maintain the donors/funders/third-party funds and programmes database and information repository and ensure that all information is stored securely.
Stakeholder Management
1. Build and maintain strong relationships with clients at global, regional, local levels including businesses, banking and multilateral partners and government officials to further develop specific project preparation opportunities.
2. Manage expectations from donors in line with the agreed MoA’s.
3. Ensure that donors, funders and programme mandates are communicated to the Programme Innovation & Management Unit, the Project Preparation Division and all other Divisions across the DBSA for ease of
understanding and expectations from each.
4. Establish appropriate relationships with the relevant project stakeholders, government departments, regional institutions, SOEs and other DBSA clients and partners, and lead promoters, in accordance with the Project
Preparation Division’s objectives and products.
Key measurements of outputs, inter alia:
1. 100% of MOA’s/ Extensions/Changes approved and in place for all donor / funders / third parties /programmes within the agreed timeframes.
2. 100% accurate management of all donors, third-party funds and programmes as per the agreed key performance areas and targets as listed above.
3. 100% invoicing/billing and recovery of programme management fees, income, etc. within agreed timeframes.
4. Quality and accuracy of preparation and monitoring of Unit Budgets, Performance Scorecards
5. Coordination and quality/accuracy of agendas, minutes, reports, etc. internally and externally to the relevant stakeholders.
6. Quality of Donor/Funders/Programmes database and ease of access to information.
7. Positive feedback from internal and external stakeholders.
8. Quality of the progress and management reports.
9. A clean audit.
Key Internal Liaison Relationships
1. Head: PIM
2. GE: Project Preparation 3. All Heads: Project Preparation Division
4. DBSA Divisions & Staff
Key External Liaison Relationships
1. Programme Donors, Partners and Funders
2. Senior Government Officials 3. International & Regional Partners
4. Service Providers
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements:
1. A Bachelor’s Degree in Finance, Business or Economics
2. A project management qualification
3. A minimum of 5 years’ experience in coordinating projects/programmes/donor funding.
4. Proven understanding and working with regional institutions such as SADC, COMESA, etc.
5. Demonstrated experience working with government, municipalities, development finance institutions, etc.
6. Knowledge of the regulatory environment for infrastructure and infrastructure procurement in SA.
7. Exceptional computer skills – Microsoft suite – Word, Excel, Project Management and PowerPoint
8. Demonstrated capability of developing reports, documents, presentations, etc. for Management, Exco, Board and Board sub-Committees.
TECHNICAL
Written & Verbal Communication
1. Technically experienced and fully competent writer: can write independently various technical and nontechnical documents.
2. Uses a clear and easily understood writing styles when communicating technical information to nontechnical employees or individuals.
3. Understands that different writing styles are required for different documents or audiences
4. Writes effectively with clarity
Financial Acumen
1. Makes sound financial decisions after having analysed their impacts on the organisation, partner agencies, and community.
2. Effectively prepares budgetary submissions and forecasts for own department.
3. Knows the internal and external factors that impact on resource and asset availability.
4. Is able to interpret management account reports in an operational/commercial context and take action as appropriate to maximize revenues and control costs.
Project Management
1. Demonstrates a practical knowledge of project management principles and techniques.
2. Plans, defines, and manages projects within a department or area.
3. Identifies resources required and their appropriate role and skills.
4. Assists in the management of projects where the objectives, milestones and time scales have been defined.
Stakeholder Management
1. Actively engages partners and encourages others to build relationships that support DBSA objectives.
2. Understands and recognises the contributions that staff at all levels make to delivering priorities.
3. Proactively manages partner relationships, preventing or resolving any conflict.
4. Adapts style to work effectively with partners, building consensus, trust and respect.
Negotiation
1. Knows when to seek advice/guidance during a negotiation.
2. Understands and can apply basic negotiating skills and techniques, e.g. obtaining a full understanding of the other party's agenda and needs before disclosing own perspectives.
3. Possesses an understanding of various unspoken communications from other parties and can decipher hidden agendas.
Fund/Facility Management
1. Extremely good understanding of client needs (donors, co-funders, Metro, SOE, public sector departments, SADC).
2. Knowledgeable on the “products” Project Preparation Division its offering and communicate these at all times to prospective DBSA clients in the public and private sectors.
3. Familiar with the relevant legislative framework; i.e. King III, MFMA, PFMA, Companies Act and other relevant legislation etc.
4. Strong understanding of priority country/economic/political climate and key infrastructure initiatives.
5. Knowledge of credit and investment risk dynamics.
REQUIRED PERSONAL ATTRIBUTES
BEHAVIOURAL
Customer Service Orientation
1. Tries to understand the underlying needs of customers and matches these needs to available or customized products and services.
2. Adapts processes and procedures to meet on-going customer needs.
3. Utilises the feedback received by customers, in order to develop new and/or improve existing services/products that relate to their on-going needs.
4. Thinks of new ways to align DBSA’s offerings with future customer needs.
Self-awareness and Self Control
1. Withholds effects of strong emotions in difficult situations.
2. Keeps functioning or responds constructively despite stress.
3. May apply special techniques or plan ahead of time to manage emotions or stress.
Strategic and Innovative Thinking
1. Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
2. Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.
Driving delivery of results
1. Sets challenging goals that will have a significant impact on the business or support the organisational strategy.
2. Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk.
Teamwork & Cooperation
1. Acts to promote a friendly climate and good morale, and resolves conflicts.
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
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English 
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