| JOB NAME |
Programme Manager (x2) – Partner A District (Fixed Term Contract) [Midrand]
POSTED BY: Development Bank of Southern Africa
REF:DBSA 301
Date Published:Tuesday, May 9, 2023
Date of Expiration:Sunday, November 5, 2023 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Contract |
| MAIN JOB DESCRIPTION |
Closing Date 2023/05/19
Reference Number DBS230412-1
Job Title Programme Manager (x2) – Partner A District (Fixed Term Contract) [Midrand]
Job Grade 17
Job Type Classification Contract
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
The DBSA approved the PaD Programme with the intention of partnering with 15 SA Districts (about 75 Municipalitiesin the next 3 years to increase sustainable development outcomes in the districts through an integrated programmatic
and partnership approach.
The role of the Programme Manager is to prepare, deliver and manage multiple projects on behalf the PaD Programme.
KEY RESPONSIBILITIES
Programme Management:
1. Formulate, organize and monitor intra- and inter-district programs and projects
2. Decide on suitable strategies and objectives for the execution of the programs and projects
3. Lead and evaluate project managers and other staff within the cluster
4. Coordinate and manage a cluster of districts and portfolio of large-scale infrastructure projects and programmes as
well as capacity development projects involving multiple stakeholders from cradle to completion.
5. Oversee the design, development and management of complex project / programme plans, budgets, resources and dynamic scope and deliverables according to the clients and funders agreements.
6. Effectively providing key stakeholders/partners comfort that their investment on agreed projects / programmes will be successfully and timeously completed.
7. Identify and implement measures to prevent project / programme delays by actively engaging and managing multiple project / programme offices.
8. Facilitate project costing and cost control methodologies and procedures to ensure that projects / programmes are completed within budget and time.
9. Design and review the implementation of projects / programmes including:
1) the preparation estimates and detailed programme plans for all phases of the programme
2) implementation plans with outputs, activities, responsibilities and time frames
3) programme budget and report against budget.
4) resource plan and allocate responsibilities
5) supporting and aligning PaD programmes and work plans.
10. Map key programme dependencies and the interfaces between projects and facilitate cohesive project interfaces and collaboration.
11. Manage the programme in line with the overarching policies, frameworks and master plans in the Local Government structures.
12. Monitor project / programme progress.
13. Manage issues, risks and programme change requests to ensure successful and on-time program delivery.
14. Procure adequate resources to achieve programme objectives in planned timeframes.
15. Provide status reporting regarding programme milestones, deliverable, dependencies, risks and issues, communicating across leadership and identified stakeholders.
16. Manage programme scope and changes. Identify and implement expediting measures to prevent project delays by actively engaging and managing contractors/architects/service providers.
17. Build database to record all projects / programmes. System to have the ability to collect data from various sources from internal and external to the DBSA. System to provide the capability to provide full data analysis and reports.
18. Develop and support the implementation including improvement of project management methodologies, tools and standards. Ensure utilisation of project management methodologies and information systems.
19. Where applicable manage and oversee the project programme contract management:
20. Implement contract management policy, practices, procedures and system.
21. Determine the appropriate execution and contract strategies in relation to known facts of the project and the maturity level of the projects in the Programme ensuring minimum risks to the programme.
22. Ensure implementation of safety, health and environmental standards by contractors in compliance to the requirements and guidelines of the DBSA.
23. Keep contractors fully informed of all changes or modifications to requirements regarding contracting, both legislative and those of the DBSA.
24. Follow up and ensure the resolving of contractual breaches / non-compliance.
25. Perform other strategic and other duties as assigned.
Stakeholder Management:
1. Build and manage relationships at various levels with the project stakeholders, partners in accordance with the PaD
development objectives and stakeholder relations and communication strategy.
2. Establish and maintain strategic partnerships, networks and alliances aimed at enhancing the Bank’s development support role.
People Management:
1. Provide direction and guidance to the direct reports to enable the execution and management of their portfolios effectively.
2. Facilitate team development while holding teams accountable for their commitment to ensure strong team delivery.
3. Conduct performance management for all direct reports, managing their performance in relation to quality standards and agreed benchmarks and objectives, in line with sound performance management principles.
4. Provide transferable skills, frameworks and toolkits to promote empowerment of the team.
5. Promote DBSA values and a culture of High Performance within the areas of responsibility.
6. Manage, coach and mentor project management resources.
Key Measurements of Outputs
1. Successful oversight, management and implementation of agreed projects / programmes:
1) Percentage of performance targets met as per PaD execution plan
2) Quality of delivery of projects
2. Appropriate facilities and logistics are in place for the PaD Programme.
3. Stakeholder/Partners satisfaction on agreed projects / programmes
4. Quality of presentations and reports. Clean audit
5. Successful oversight, management and implementation of agreed projects / programmes:
1) Percentage of performance targets met as per business plan
2) Quality of delivery of projects / programmes
3) Quality of presentations and reports.
4) Clean audit.
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements
1. A post-graduate degree in the Built Environment or Business Management
2. A project management qualification and professional accreditation with the Project Management Institute is required at an NQF Level 6.
3. Advanced technical experience with Project
4. Management tools such Microsoft Project and Planner
5. A minimum of 10 years demonstrated work experience as a Programme Manager or similar role
6. A minimum of 5 years post-accreditation experience in a similar job function at a programme level as well as the
skills to manage teams of professionals
7. Knowledge and understanding of all legislation relevant to the business of DBSA (i.e. PFMA, MFMA, PPPFA, etc.)
8. Strong knowledge and experience in working with local government planning cycle and processes.
9. Demonstrable track record of working with high-level government stakeholders.
10. Comprehensive knowledge of the complex regulatory environments of municipalities/metros, state-owned
enterprises and other government entities in South Africa.
11. Proven ability to put yourself in the client’s shoes and understand the motivations that underlies behaviours of interest.
12. Demonstrated ability to lead complex strategic initiatives and projects to successful completion.
Desirable Requirements
Supply chain management and processes.
Technical Requirements:
Business Acumen:
1. Reviews own actions against the organisation's strategic plan; includes the big picture when considering possible opportunities or projects or thinks about long-term applications of current activities.
2. Understands the projected direction of the industry and how changes might impact the organisation.
3. Deep understanding of commercial drivers and can take decisions based on an assessment of alternatives concerning complex business situations.
4. Deep understanding of DBSA economic priorities and how they can be implemented to meet DBSA's strategic objectives.
5. Deep understanding of DBSA's core sector role in achieving DBSA's strategic objectives.
6. Deep understanding of the need to coordinate efforts with many government entities, private sector, community groups and individuals to ensure effective implementation of new policies and regulations.
Project Management:
1. Ability to plan, initiate, execute, control and close projects related to a relevant function as well as to track and manage resources, timelines, costs, deliverables and performance, and implement contingency plans if necessary, to ensure projects are successfully.
2. Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
3. Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
4. Successfully manages substantial project budgets and reports directly to senior managers on the progress and results of projects.
5. Identifies complex issues that need escalation and proposes appropriate corrective action by maintaining a respected profile with relevant external organisations and the research community in general.
Solutions Focused:
1. Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
2. While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible
approaches and flexibilities in the system vs. blind adherence to rules or procedures.
3. Evaluates the effectiveness and efficiency of solutions after they have been implemented and identifies needed changes.
Planning and Organising:
1. Coaches others on advanced planning and organising skills.
2. Plays a role in transferring advanced planning and organising skills and knowledge to others.
3. Identifies and acts on opportunities to partner with other units in the department to achieve desired results.
4. Develops partnership agreements that ensure win-win outcomes for all parties. Develops integrated plans for the work unit and others that interfaces with the function’s budget.
5. Uses effectively advance time management processes to deal with high workload and tight deadlines
6. Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
7. Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning
Detailed Oriented:
1. Quickly identifies relevant and irrelevant information to support accurate decision-making.
2. Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
3. Consistently identifies all relevant details that are not obvious in complex situations.
4. Requires the highest standards for accuracy and quality for their work.
5. Establishes processes to ensure accuracy and quality of services delivered by the team.
Reporting & Communication:
1. Designs, reviews and improves reporting processes and provides guidance.
2. Leads production of complex environment reports, takes an editorial role, determines content and level of detail, and ensures consistent messaging and branding.
3. Is relied on by others to help them write complex technical and non-technical documents and briefs.
4. Can determine which aspects of this knowledge area need to be transferred to others in order to achieve organisational goals.
5. Coaches others and transfers communication skills and knowledge to others.
6. Able to communicate complex problems or concepts, by making them simple and understandable for others.
7. Adapts language to the level of the audience in order to ensure that the message has a positive impact and is interesting to the audience.
8. Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high-level audiences.
Presentation Skills:
1. Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g.the appropriate use of body language, how to close a presentation so that the audience continues to think about
the subject matter etc.).
2. Has knowledge of various feedback mechanisms to check levels of audience understanding
REQUIRED PERSONAL ATTRIBUTES
Behavioural Competencies
Customer Service Orientation:
1. Tries to understand the underlying needs of customers and matches these needs to available or customized products and services.
2. Adapts processes and procedures to meet ongoing customer needs.
3. Utilises the feedback received by customers, in order to develop new and/or improve existing services/ products that relate to their ongoing needs.
4. Thinks of new ways to align offerings with future customer needs.
Self-Awareness and Self-Control:
1. Withholds effects of strong emotions in difficult situations.
2. Keeps functioning or responds constructively despite stress.
3. May apply special techniques or plan of time to manage emotions or stress.
Strategic and Innovative Thinking:
1. Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
2. Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.
Driving Delivery of Results:
1. Sets challenging goals that will have a significant impact on the business or support the organisational strategy.
2. Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk.
Teamwork and Cooperation:
1. Acts to promote a friendly climate and good morale and resolves conflicts.
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
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