Closing Date 2023/09/08
Reference Number DBS230829-3
Job Title Head: SCM Enablement [Midrand]
Job Grade 17
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
1. Lead the planning and management of SCM enablement, governance, risk management and data analytics in line with applicable legislation and regulations.
2. Provide systems and technolgies that enable SCM operations to optimally and efficiently procure goods according to the demand plan.
KEY RESPONSIBILITIES
Strategic Planning and Enablement
1. Formulate, review and implement the SCM governance and enablement strategy, framework, policies and procedures in line with applicable legislation and regulations.
2. Conduct operations assessments in conjunction with auditors and other regulatory bodies and recommend improvement opportunities to optimise SCM operations.
3. Manage research on emerging best practice, methodologies and tools and benchmark against industry leaders to enable optimisation of the DBSA practices.
Demand and Performance Management
1. Draft the annual procurement plan and develop SCM key performance indicators and track progress on deliverables.
2. Oversee end-to-end performance within all SCM processes with the goal of continuously optimising existing approaches.
3. Oversee the development of a demand management plan that includes all commodities procured in the business and transversal contracting.
4. Develop supplier performance management plan, monitor implementation and report on supplier performance.
5. Guide the development and utilisation of status dashboards related to SCM performance and provide monthly reports to track progress on the demand and performance management.
Supply Chain Systems and Data Analytics / Reporting
1. Lead the process of gathering and analysing internal and market data and drawing real-time insights for process improvements, decision making and demand planning.
2. Oversee the creation and maintenance of a supplier database.
3. Manage the process of gathering, analysing, and disseminating supplier and market information.
4. Manage the developing of dashboards, roadmaps and presentations that depict data analytics outcomes and inform business planning and sourcing strategies.
5. Work with IT to develop, implement and maintain an automated digital procurement system and digital tools that enable process automation and eliminates duplication of effort and manual processes.
6. Create communication channels and knowledge/information sharing platforms to promote database consolidation, speed up processes and turnaround times.
Governance and Risk Management
1. Oversee the development and implementation the SCM training and competency development plans to improve operational capability and optimise SCM governance and risk management.
2. Oversee the maintenance of an SCM risk register and monitor the implementation of risk management methodologies, frameworks and risk mitigating actions.
3. Manage the SCM audit process by liaising with internal and external auditors and consolidating responses to audit queries and findings.
4. Institute preventative and corrective action when irregularities within the tender process are identified.
5. Develop standard templates and guidelines for bid/tender documents and forms, SCM processes and reports.
6. Lead the change management process to improve the adoption of changes required by SCM.
People Management
1. Provide direction and management to direct reports to enable them to execute their functions effectively – managing deadlines, team workload and the work of outsourced providers.
2. Manage the performance management for all direct reports, managing their performance in relation to quality standards and agreed benchmarks and objectives, focusing on all aspects of sound people management.
3. Develop the skills and abilities of all team members, with the result that they perform to at their highest potential and optimize their current and future job performance.
4. Promote DBSA values and a culture of High Performance within the team.
5. Conduct career discussions and identify opportunities for future development and continuous improvement.
6. Identify employees with high potential and develop career paths in line with the succession plan.
7. Build team capability through on-the-job opportunities, talent acquisition, training and facilitating skills and knowledge transfer.
Key measurements of outputs
1. Approved supply chain enablement policies
2. Data integrity for the data base and data analytics and ease of access to SCM information
3. Supply Chain practices, policies and frameworks reviewed and implemented.
4. Appropriate fit for purpose SCM systems are implemented.
5. Demand Management and Performance Management systems accurate and up to date.
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EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements:
1. Bachelor’s Degree in Business, Management, Supply Chain Management, Statistics, Data Management or equivalent
2. A minimum of 10 years’ experience in Supply Chain Management Governance or Data Analytics or Risk Management.
3. The 10 years of experience must include 5-7 years’ experience in a SCM management role that has led or overseen successful analytics initiatives, strategy formulation and implementation, quota attainment, turnaround time etc.
4. Experience with SAP Procurement module or a similar ERP system.
5. Microsoft Office Suite proficient.
Advantage
1. Postgraduate degree in Supply Chain Management or Business Administration.
2. Member of the Charted Institute of purchasing and Supply Chain (CIPS).
3. Experience in executing change management initiatives with established approaches.
TECHNICAL COMPETENCIES
Project Management
1. Demonstrates a practical knowledge of project management principles and techniques.
2. Plans, defines, and manages projects within a department or area. Identifies resources required and their appropriate role and skills.
3. Assists in the management of projects where the objectives, milestones and time scales have been defined.
Planning and organising
1. Plans and manages multiple priorities and deadlines.
2. Uses effectively advance time management processes to deal with high workload and tight deadlines. Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
3. Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising, and re-planning.
Financial Acumen
1. Possesses sufficient expertise to establish and manage income and expenditure monitoring systems for own area of the business.
2. Understands cost/revenue drivers within own area and is able to take actions to control resources and expenditure to meet financial targets.
3. Understands basic management accounting reports and the processes by which financial resources are identified, obtained, allocated, managed, and accounted for.
Negotiation
1. Understands and can apply basic negotiating skills and techniques, e.g. obtaining a full understanding of the other party's agenda and needs before disclosing own perspectives.
2. Possesses an understanding of various unspoken communications from other parties and can decipher hidden agendas.
3. Is able to successfully conclude negotiations which require the development of an emotional as well as factual argument.
4. Is able to develop mutually beneficial potential solutions.
Procurement Services
1. Based upon a thorough understanding of user requirements, can research alternative sources that will fulfil internal customer needs with favourable commercial terms.
2. Identifies the needs of the user departments and advise on appropriate sourcing and selection approaches and processes.
3. Articulates and prepares requirement documents and related elements of the procurement request including terms and conditions for the sourcing, selection and award process.
4. Receives, safeguards, opens, records, tracks, assesses compliance with terms, and summarises bids/quotations.
5. Evaluates bids including identifying and resolving mistakes, and award contracts. Develops relationships by effective resolution of complaints and concerns.
Knowledge of Contracts
1. Through a broad and deep understanding of contracting best practice, is able to define DBSA contracting policy.
2. Develops contract award documents ensuring DBSA's interests are protected. Drafts, monitors and ensures performance of special terms of contract.
3. Ability to apply remedy to protect DBSA’s rights.
4. Ability to enforce compliance.
5. Monitors contractor compliance to identify, document and resolve potential or actual problems.
6. Determine which contractual remedy, if any, applies and employ that remedy.
7. Conducts post-award orientation, monitors contract performance and takes necessary action related to delays in contract performance.
8. Analyses and negotiates modification and termination of contracts. Evaluates the impact of selected issues to determine the need for top management involvement.
Data Management
1. Studies the organisational data management requirements and plans accordingly.
2. Recommends policies, procedures and standards relating to organisation’s data management.
3. Defines an overall file management policy with file storage procedure and policy.
4. Defines a backup strategy and related policies.
5. Ensures compliance by users with file storage procedures.
6. Ensures regular data backup and storage.
7. Tests the backed data and assures backup quality.
Risk Identification and Assessments
Diagnoses significant, unusual and emerging risks to which the business is exposed.
Risk Response and Reporting
1. Develop and implement appropriate risk mitigation for significant and unusual risks to which the business is exposed.
2. Provide advice on business continuity management mechanisms, define appropriate risk responses for reasonably foreseeable emergency scenarios and events.
3. Design and implement risk reporting systems and communicate to executive management risk processes and results including recommendations for improvement.
REQUIRED PERSONAL ATTRIBUTES
BEHAVIOURAL COMPETENCIES
Teamwork and cooperation
1. Promotes a friendly climate and good morale, and resolves conflicts.
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
Decisiveness
1. Makes timely decisions about complex issues even when some information is missing.
2. Makes decisions and stands by them even when they are controversial or unpopular.
3. Grasps critical business opportunities when they arise by making timely decisions.
Driving delivery of results
1. Identifies and implements a business opportunity that will have long term impact on the business.
2. Monitors progress and adapts plans if necessary to ensure optimal benefit to the programme.
3. Makes decisions, sets priorities, or chooses goals on the basis of inputs and outputs, makes explicit considerations of potential profit, return on investment, or cost benefit analysis.
4. Based on cost benefit analysis, makes decisions of entrepreneurial risk nature.
Leading and Empowering Others
1. Identifies long-term goals for the team and communicates them to team members, ensuring their buy in.
2. Sets a good example by personally exercising desired behaviour, acts on values and beliefs.
3. Communicates a vision for the team and future success that inspires team members.
4. After assessing others competence, delegates full authority and responsibility to others to do the task in their own way.
5. Ensures that competent employees are given opportunities to further their careers.
Leading & Managing Change
1. Gives teams responsibility to analyses, impact and execute change and to sustain it independently.
2. Anticipates the need for change when not obvious and influences others to gain support.
3. Builds sustainable business capacity to embrace change.
Strategic and Innovative Thinking
1. Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.
2. Understands connections and trade-offs of strategic choices to evaluate which ideas are practical and possible by considering business and/or scientific implications.
3. Develops innovative business and/or customer solutions that shape industry practices.
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