| JOB NAME |
CONTRACT MANAGER
POSTED BY: Development Bank of Southern Africa
REF:DBSA 69
Date Published:Tuesday, July 9, 2019
Date of Expiration:Saturday, September 7, 2019 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Contract |
| MAIN JOB DESCRIPTION |
Job Title Contract Manager
Job Grade 15
Job Type Classification Contract
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
The purpose of this position is to ensure preparation, negotiating, analysing and revising contracts in the Infrastructure Delivery Division. The role includes providing support in the case of litigation against the Division.
KEY RESPONSIBILITIES
Strategic Functions
1. Oversee and ensure sound contract management system for IDD including management of contracts with service providers.
2. Ensure general regulatory/legislative compliance as well as observance of corporate governance.
3. Consult with Legal Advisor’s in DBSA Group Legal for support in other specialist law fields
Operational Function
1. Develop a system for preparation of contract documents, ensuring identification of standard and critical clauses to protect the interest of the DBSA
2. Provide advice on draft tender documentation and motivation to source service providers documentation in support of Bid Specification Committee to select a commercially sound contracting strategy and applicable standard form of contract
3. Provide advice to Bid Evaluation Committee when requested, check and verify appointment or acceptance letters, performance guarantees and all relevant contract information
4. Provide contract management advice and quality control in the drafting of project specific contracts and agreements between the Infrastructure Delivery Division and individuals, third parties, professional service providers; suppliers and contractors
5. Develop a set of standard contracts for the Division and review when necessary
6. Analyse all the requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations, company policies and procedures
7. Audit existing contracts and oversee contract modifications
8. Analyse contracts risk and trends to determine potential impact to the business
9. Monitor the performance of each signed contract
10. Communicate contract implementation to the programme delivery team
11. Leads complex contract negotiations and manages all the changes and addendums to existing contracts
12. Prepare reports on the status of contracts for management
13. Communicate with service providers and the client (in conjunction with relevant Head) on contractual matters including delays, extension of time, variations, etc., including co-ordination with other business units.
14. Oversee compliance to contract award requirements ensuring all conditions are satisfied. This includes performance guarantees, insurances and other relevant documentation.
15. Provide guidance and assist in mediating contractual disputes. This includes attending special meetings with contractors
16. Provide input on contractor claims concerning construction or professional services contracts.
17. Prepare IDD contractual claims including extensions, prolongation of cost, acceleration cost and others.
18. Lead mediation/ adjudication/ arbitration matters and manage external counsel and attorneys, provide input into selecting counsel and attorneys per matter, manage external legal costs
19. Ensure that all legal documentation, including guarantees, is filed and archived securely.
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
1. Bachelor’s Degree in law, preferably legal (LLB) or equivalent
2. A Bachelor’s Degree or Postgraduate degree/diploma in the built environment disciplines will be an added advantage
3. A minimum of 7 years’ experience in legal and contract drafting, advise and management of construction projects in the built environment.
SKILLS &KNOWLEDGE
1. Strong ethical leadership
2. Experience in construction law, procurement law and PFMA
3. Knowledge of the JBCC, NEC, GCC, CIDB and other industry contracts.
4. Robust skills in Microsoft Office software
5. Demonstrated negotiation and problem solving skills
6. Ability to function under pressurised conditions while identifying and implementing sound legal solutions that will protect the IDD's interests.
7. Skills to scrutinise vast amounts of information and identify key points promptly and accurately
8. A commercial, pragmatic and approachable outlook
9. Experience in mediation, adjudication and arbitration of disputes
10. Understanding of government priorities, systems and processes
11. Understanding of stakeholder and brand management
12. Strong verbal and written communication skills as well as effective negotiation skills
13. Skills to express complex legal concepts in business terms
REQUIRED PERSONAL ATTRIBUTES
TECHNICAL COMPETENCIES
Written Communication
1. Is relied on by others to help them write complex technical and non-technical documents and briefs.
2. Is able to determine which aspects of this knowledge area need to be transferred to others in order to achieve organisational goals.
3. Coaches others and transfers communication skills and knowledge to others.
Presentation Skills
1. Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g. the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
2. Has knowledge of various feedback mechanisms to check levels of audience understanding.
Business Acumen
1. Takes actions to fit business strategy.
2. Assesses and links short-term tasks in the context of long-term business strategies or perspectives.
3. Reviews own actions against the organisation's strategic plan; includes the big picture when considering possible opportunities or projects or thinks about long-term applications of current activities.
4. Anticipates possible responses to different initiatives.
5. Understands the projected direction of the industry and how changes might impact the organisation.
Negotiations
1. Has an appreciation of cultural sensitivities and differences.
2. Effectively employs a variety of advanced behavioural/interpersonal competencies to control the negotiation situation.
3. Is able to take the lead in a variety of sensitive negotiation situations requiring high levels of tact and diplomacy.
4. Is able to place a discrete negotiation situation within the context of a broader long-term relationship and is not threatened by conceding ground to protect the longer-term interests of DBSA.
Presentation skills
1. Can reinforce key presentation points with examples.
2. Is able to translate technical terminology into language understandable to the audience.
3. Has insight into the audience’s behavior and motivation and responds appropriately and professionally, adapting communication style as appropriate.
Policies and Procedure
1. Has detailed understanding of relevant policies and procedures and interprets these according to operational circumstances to ensure compliance.
2. Understands the business context sufficiently to recommend improvements and modifications to existing policy.
3. Is able to write new procedures
BEHAVIOURAL COMPETENCIES
Achievement orientation
1. Undertakes challenging assignment and strives to complete them.
2. Sets priorities and chooses goals on the basis of calculated costs, anticipated benefits and improvement of performance.
3. Aims at exceptional performance, setting out to achieve a unique standard.
4. Constantly analysis outcomes to ensure the achievements of business goal.
5. Identifies short-term opportunity or potential problems aiming to achieve better outcomes.
Customer Orientation
1. Tries to understand the underlying needs of customers and match these needs to available or customized products and service.
2. Adapts processes and procedures to meet on-going customer needs.
3. Utilises the feedback received from customers, in order to develop new and / or improving existing services / products that relates to their on-going needs.
4. Thinks of new ways to align DBSA’s offering with future customer needs.
Integrity
1. Is willing to end a business relationship because it was associated with unethical business practice.
2. Is capable of challenging senior management (in an appropriate and respectable manner) in order to act on espoused values.
Leading and empowering others
1. Creates the conditions that enables the team to perform at its best (e.g., setting clear directions, providing appropriate structure, getting the right people, obtain needed resources).
2. Monitors performance against clear standards, and addresses performance issues promptly and takes action to get performance back to desired levels.
3. Proactively asks for feedback on own performance from team members, aiming to become more effective.
Teamwork and cooperation
1. Acts to promote a friendly climate and good morale, and resolves conflicts.
2. Creates opportunities for cross-functional work.
3. Encourages others to network outside of their own team / department and learn from their experience.
Self-awareness & self-control
1. Withholds effects of strong emotions in difficult situations.
2. Keeps functioning or responds constructively despite stress.
3. May apply special techniques or plan ahead of time to manage emotions or stress
Strategic and Innovative thinking
1. Recognises opportunities or potential problems, before they become obvious, by seeing the connections in a range of sources of information, including insights from outside DBSA.
2. Restates complex knowledge in a way that makes it easier for others to understand.
3. Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
4. Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.
Teamwork and cooperation
1. Acts to promote a friendly climate and good morale, and resolve conflicts.
2. Creates opportunities for cross-functional work.
3. Encourages others to network outside of their own team / department and learn from their experience.
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