Closing Date 2021/04/16
Reference Number DBS210401-1
Job Title Head Infrastructure Procurement (Midrand)
Job Grade 17
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
1. Reporting to the Head: SCM and serving as a key member of the supply chain leadership team, the incumbent will be responsible for strategic, tactical and operational planning, sourcing and category management planning, governance and risk management, contract administration, daily execution and delivery management in line with the agreed SLA.
2. To develop capabilities, effectively plan and lead supply chain operations and excellence through supporting in the development and implementation of appropriate supply chain practices, enablers and measurement tools.
3. To manage and mitigate for commercial risks associated with sourcing strategies adopted, pipeline planning and management, sourcing activities and contract management process
KEY RESPONSIBILITIES
Strategic Functions
1. Develop an Infrastructure Delivery Division supply chain strategy.
2. Set and facilitate implementation of the strategic direction for the Infrastructure Delivery Division in terms of supply chain management by designing a compliance framework as well as policies and procedures aligned with supply chain regulations as issued and managed by the National Treasury as well as best practice supply chain management standards in collaboration with the finance function.
3. Identify and build partnerships to enable the implementation of the Infrastructure Delivery Division supply chain strategy.
4. Oversee compliance of the Infrastructure Delivery Division with all relevant laws and regulations as it relates to supply chain management for the Infrastructure Delivery Division’s operations.
5. Conduct a periodic review on performance and provide recommendations on how to optimise supply chain management across the Infrastructure Delivery Division.
6. Alignment and innovation of sourcing practices and technology to better respond to IDD business requirements.
7. Manage the BBBEE scorecard by tracking and monitoring monthly progress against the targets.
8. Manage the financial and cash flow impacts of the procurement and tender pipeline on the working capital management of the Infrastructure Delivery Division, capital expenditures levels, and the integration with the Financial accounting and Management accounting teams.
9. Provide management and guidance for the Infrastructure Delivery Division’s supply chain function and develop proper supporting systems, policies and procedures.
10. Provide procurement statistical reports for executive decision making by preparing and managing the monthly, quarterly and annual supply chain management information.
11. Ensure overall compliance to supply chain management framework and risk management pertaining to SCM operations.
12. Develop a culture of cross skilling and knowledge sharing.
13. Support the IDD Executive, Management team, SCM Committee and Manager when required
14. To drive the IDD and supply chain operating model and strategy in unison to promote the benefit and value for IDD.
Planning and Standards
1. To participate and make meaningful contributions when MOUs / Client agreements are being to ensure that the parameters of the SCM framework is well understood and catered for in such agreements.
2. To be fully abreast of all the MOU and its obligations from a SCM and procurement perspective develop and improve on standards and templates for an effective SCM and Procure to Pay operations – informed by operational demands, process gaps, regulations, change in strategy and innovation.
3. Develop and implement appropriate procurement metrics and targets for procurement
4. Implementation and awareness building on procurement policy, procedures, process, templates, delegations and performance metrics etc.
5. Develop, agree and effectively implement service levels timelines with Divisions for different transaction types with clear role definition and control requirements.
6. To make available relevant business information and intelligence to inform business planning and sourcing strategies.
Value Management
1. To contribute to achieving the Department targets for goods/services (business continuity and relevance), value for money, competitiveness, service levels.
2. Liaise with internal customers to determine the business requirement for the development of the sourcing pipeline (to inform framework contracts, panels, strategic sourcing arrangements etc.)
3. Alignment and innovation of sourcing practices and technology to better respond to IDD business requirements.
4. To build a supply chain and procurement discipline that is flexible and agile, while ensuring relevant compliance and governance.
5. Increase the level of automation of processes versus manual processes and eliminate duplication of manual process where relevant.
6. Embed robust demand planning and management practices to inform sourcing pipeline and category management plans.
7. Design and implement strategic sourcing arrangements to enhance IDD business model, value proposition and achievement of delivery targets.
8. Implement supplier management system to track, rate performance and inform future sourcing decisions.
9. Undertake research activities regarding market conditions relative to business requirements.
10. Guide and assist business unit decision making and solutions supported by credible market research and industry practices
11. Analysis of market research information, sourcing transactional data, demand planning information, client insights and team performance for the preparation of management information to guide future operating model, planning, execution, sourcing and risk management strategies.
Execution
1. Oversee demand management and purchasing requirements at a programme level and procurement/tenders of goods and services.
2. Ensuring full compliance to Procurement policies and procedures and adherence to specific legislative requirements across specialised procurement, such as infrastructure.
3. Manage all aspects of the tender process and ensure coverage of regulatory and compliance requirements for the Infrastructure Delivery Division arising from all supply chain management d) processes.
4. Manage the procurement of goods and services to meet user requirements and agreed service levels (RFI, RFP’s, RFQ, Orders) – includes planning, evaluation, governance processes, expediting and managing order fulfilment on all orders placed. f) Oversee and management of services levels of the team as per the SLA.
5. g) Perform ongoing reviews and make recommendations on how to optimise supply chain management across the Infrastructure Delivery Division.
6. h) Facilitate monthly demand planning meetings with programme teams to understand their procurement/tender requirements and feed into cash flow planning and working capital planning with the financial accounting team.
7. Management and oversight for master records development and maintenance (catalogue and supplier).
8. Investigating and addressing non-conformances.
9. Monitoring price increases and communicating changes as necessary.
10. Providing integration and support to internal Business Units, decentralised operations and related partners / agencies.
11. Build positive relationships with internal customers and suppliers.
12. Responsible for effective system functionality and fit to enable smooth transactional performance (SAP, PPMS and other related systems).
13. Implement, monitor, report and manage attainment of procurement metrics.
14. Management and delivery of services levels as per the SLA.
15. Effective and decisive management of supply chain governance, sourcing and commercial risks.
16. Implementation and oversight to ensure sound contract management practices are in place.
Contract and Compliance Management
1. Implementation and management of contract management practices within the DBSA.
2. Embedding supplier performance management practices across the business and contract owners.
3. Advisory and input to contracting process to ensure agreements are appropriate and robust.
4. Ensure that negotiation with suppliers are in line with sourcing strategy, business principles and appropriate commercial terms.
5. Provide advice and guidance on procurement related matters.
6. Represent Procurement in any contract or tender related disputes.
7. Ensure that client queries/needs are dealt with proactively, accurately and within prescribed turn- around times.
8. Oversight and management of contractual changes and ensure a clear audit trail.
9. Oversight and reporting on contract records.
Reporting
1. Monitor and report on performance (quantitative and other) in line with the sourcing pipeline and Tender register
2. Preparation of reports for Business Review meetings; IDD EXCO; SCM Committee, BEE reporting and National Treasury requirements.
3. Monthly reporting on team performance against SLA.
4. Monthly report on procurement metrics (divisional scorecard).
5. Reporting to Infrastructure Procurement Committee and SCM Committee.
6. Exceptions reports to governance structure.
Management Functions
1. Provide direction and management to direct reports to ensure they execute and manage their function effectively.
2. Take overall responsibility for the implementation of the supply chain management policy, procedures and agreed sourcing strategies strategy in the Infrastructure Delivery Division.
3. Ensure that there are sufficient execution capabilities within the Infrastructure Delivery Division. programmes.
4. Oversee the sourcing of the correct skills from the skills database as per project resource requests and contract the required resource.
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EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements
1. Relevant Supply Chain Management / Technical qualification with strong technical expertise with the infrastructure and built environment space.
2. A strong career track record in managing the supply chain management function within a large, complex organisation with multidimensional businesses for a minimum period of 7 years Working experience with SAP Procurement module or a similar ERP system
3. Member of Chartered Institute of Purchasing and Supply (CIPS) would be an added advantage
4. Strong understanding of and a strong commitment to good corporate governance, SCM regulations and laws and other regulatory requirements including the PFMA; CIDB.
5. Knowledge of procurement best practices including sourcing strategies and the different mechanisms for procurement in Construction and Property Management e.g. Indirect, Facilities, IT etc would be an advantage
Required Personal Attributes
LEADERSHIP/BEHAVIOURAL
Leading & Empowering Others
1. Identifies long-term goals for the team and communicates them to team members, ensuring their buy in.
2. Sets a good example by personally exercising desired behaviour; acts on values and beliefs.
3. Communicates a vision for the team and future success that inspires team members.
4. After assessing others’ competence, one delegates full authority and responsibility to others to do a task in their own way.
5. Ensures that competent employees are given opportunities to further their careers.
Leading & Managing Change
1. Anticipates the need for change when not obvious and influences others to gain support. Builds sustainable business and organisational capacity to embrace and thrive on change.
2. Re-engineers and aligns structures, processes and practices to support and sustain the desired change.
Strategic & Innovative Thinking
1. Understands connections and trade-offs of strategic choices to evaluate which ideas are practical and possible by considering business and/or scientific implications.
2. Develops innovative business and/or customer solutions that shape industry practices.
Teamwork & Cooperation
1. Acts to promote a friendly climate and good morale, and resolves conflicts.
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
Developing Others
1. Gives specific positive or mixed feedback for developmental purposes.
2. Gives negative feedback in behavioural rather than personal terms.
3. Reassures and/or expresses positive expectations for future performance when giving corrective feedback.
4. Gives individualised suggestions to individuals for their improvement.
Driving delivery of results
1. Identifies and implements a business opportunity that will have a long-term impact on the business (which may include the organisation’s reputation or brand image). Monitors progress and adapts the plan if necessary to ensure optimal benefit to the business.
2. Makes decisions, sets priorities, or chooses goals on the basis of inputs and outputs: makes explicit considerations of potential profit, return on investment, or cost benefit analysis.
3. Based on the cost-benefit analysis, makes decisions of entrepreneurial risk nature.
Decisiveness (High Performance, Service Orientation)
1. Makes timely decisions about complex issues even when some information is missing.
2. Makes decisions and stands by them even when they are controversial or unpopular. Grasps critical business opportunities when they arise by making timely decisions
TECHNICAL COMPETENCIES
Strategic Planning
1. Ability to analyse business trends, implications and options to devise holistic and long term strategic plans as well as execute the required change is essential to meet an organisations objectives and future goals
2. Establishes challenging, attainable goals and objectives based on a customer focus perspective.
3. Looks to the future with a broad perspective.
4. Ensures performances measures are in place to monitor progress and assess accomplishments and achievement of strategic goals and objectives.
5. Develops initiatives to achieve goals and objectives.
6. Articulates the vision and plans to others.
Policies & Procedures
1. Is able to evaluate existing policies and procedures in terms of their suitability in light of the broader business agenda.
2. Has sufficient sector expertise to be able to scan the market to obtain examples of best practice in own area of specialism.
3. Can develop new policies and procedures where required, aligning them with DBSA strategy and appropriate legislation.
4. Is able to present recommendations to senior management for approval in a concise manner.
Business Acumen
1. Takes actions to fit business strategy.
2. Assesses and links short-term tasks in the context of long-term business strategies or perspectives.
3. Reviews own actions against the organisation's strategic plan; includes the big picture when considering possible opportunities or projects or thinks about long-term applications of current activities.
4. Anticipates possible responses to different initiatives.
5. Understands the projected direction of the industry and how changes might impact the organisation.
Risk Identification & Assessment skills
Advises on applicable aspects of risk identification and assessment.
Planning & Organising
1. Coaches others on advanced planning and organising skills.
2. Plays a role in transferring advanced planning and organising skills and knowledge to others.
3. Identifies and acts on opportunities to partner with other units in the department to achieve desired results.
Reporting & Communication
1. Designs, reviews and improves reporting processes and provides guidance.
2. Leads production of complex environment reports, takes an editorial role, determines content and level of detail, and ensures consistent messaging and branding.
3. Is relied on by others to help them write complex technical and non-technical documents and briefs.
4. Is able to determine which aspects of this knowledge area need to be transferred to others in order to achieve organisational goals.
5. Coaches others and transfers communication skills and knowledge to others.
6. Able to communicate complex problems or concepts, by making them simple and understandable for others.
7. Adapts language to the level of the audience in order to ensure that the message has a positive impact and is interesting to the audience.
8. Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high level audiences.
Presentation Skills
1. Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g. the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
2. Has knowledge of various feedback mechanisms to check levels of audience understanding.
Financial Acumen
1. Makes sound financial decisions after having analysed their impacts on the organisation, partner agencies, and community.
2. Effectively prepares budgetary submissions and forecasts for own department.
3. Knows the internal and external factors that impact on resource and asset availability.
4. Is able to interpret management account reports in an operational/commercial context and take action as appropriate to maximize revenues and control costs.
Project Management
1. Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
2. Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
3. Successfully manages substantial project budgets, and reports directly to senior managers on the progress and results of projects.
4. Identifies complex issues that need escalation and proposes appropriate corrective actions.
Solution Focus
1. Identifies broad, highly complex problems based on a multitude of factors, many of which are complex and sweeping in nature, difficult to define and often contradictory.
2. Creates procedures to articulate the nature of problems and to identify and weigh alternate solutions.
3. Evaluates the effectiveness of solutions using approaches tailored to the situation
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