ORGANIZATION INFORMATION
Requisition ID: 1434
Date Posted: Sep 23, 2022
Dead line: October, 24, 2022
Organization: African Union
Reports to: Senior Assistant Clerk
Directorate/Department :
Division :
Number of Direct Reports: 1
Number of Indirect Reports: 0
Job Grade: P1
Number of Positions: 1
Contract Type: Regular
Location: Midrand, South Africa
AU VALUES
1. Respect for Diversity and Team Work
2. Think Africa Above all
3. Transparency and Accountability
4. Integrity and Impartiality
5. Efficiency and Professionalism
6. Information and Knowledge Sharing
PURPOSE OF JOB
To provide technical and administrative services to facilitate the orderly and efficient operation of the Parliament’s sittings.
MAIN FUNCTIONS
1. Supports of the Chamber as Table officer.
2. Collects reliable information for the verification of credentials of the Members of Parliament.
3. Assists in producing Votes and Procedures, and compilation of legislative report during the Plenary sittings
4. Supports the electoral process of the Parliament
5. Assists in the planning of PAP’s meetings and parliamentary sessions.
6. Facilitates the arrangement of different types of meetings, such as the staturory and non-statutory ones.
7. Prepares and disseminates agendas of meetings as well as order paper’s and procedural guides.
8. Records the minutes of the meetings.
9. Prepares and submits periodic reports on activities of the Unit or specific missions.
10. Performs any other duties as assigned by the Supervisor.
SPECIFIC RESPONSIBILITIES
1. Keeps the membership data of the Parliament up to date.
2. Prepares orientation meeting for the administration of Oath for the new Members.
3. Ensures circulation of documents in the Chamber
4. Compiles attendance sheets of MPs and registration of speakers lists for debates.
5. Supports preparation of the Division budget and work plan
6. Prepares periodic reports
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ACADEMIC REQUIREMENTS AND RELEVANT EXPERIENCE
A Bachelor’s degree in Law, Social Sciences, or related field with a minimum of two (2) years of experience in serving committees and work in parliamentary documentation and research..
Required Skills
1. Interpersonal skills
2. Planning and organizational skills
3. Ability to negotiate diplomatically
4. Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
5. Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
Leadership Competencies
1. Change Management....
2. Managing Risk....
Core Competencies
1. Building Relationships
2. Foster Accountability Culture:
3. Learning Orientation
4. Communicating with Influence ....
Functional Competencies
1. Conceptual thinking ....
2. Job Knowledge Sharing...
3. Drive for Results
4. Continuous Improvement Orientation ….
TENURE OF APPOINTMENT:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
GENDER MAINSTREAMING:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
REMUNERATION:
Indicative basic salary of US$25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
Applications must be made not later than October 24, 2022.
Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
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