| JOB NAME |
Short Term Staff – Administrative Assistant [Abidjan]
POSTED BY: African Development Bank Group
REF:AFDBG 587
Date Published:10 September 2021
Date of Expiration:09 March 2022 EXPIRED
RECOMMEND THIS JOB ON FACEBOOK
|
|
|
| LOCATION OF THIS JOB |
 Cote d'Ivoire | ABIDJAN in Cote d'Ivoire |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
|
| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Location: Abidjan, Côte d'Ivoire
Position Grade: GS7
Position Number: 50086877
Posting Date: 09-Sep-2021
Closing Date: 08-Oct-2021
THE BANK:
Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.
THE COMPLEX:
The Chief Economist/Vice-President for Economic Governance and Knowledge Management (ECVP) is the Bank’s spokesperson on economic matters and the VP for the ‘Economics Governance and Knowledge Management Complex’. The Complex is responsible for (i) providing leadership and visibility for the Bank on economic, finance, financial governance and socio economic development issues; and coordinate the generation of analytical works to inform operational policy; (ii) systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.
THE HIRING DEPARTMENT:
The African Development Institute (ECAD) coordinates and executes Capacity Development (CD) programs in the regional member countries (RMCs) by (i) providing advisory services on capacity building; (ii) identifying and designing tailored capacity development programmes and implementing the programmes; and (iii) leveraging partnerships and coordinating knowledge dissemination and outreach, with a view to improving policy-making, economic governance and sustainable development in the Regional Member Countries.
THE POSITION:
Short-Term Staff (STS) - Administrative Assistant.
KEY FUNCTIONS:
Under the Supervision of the Senior Director, the Administrative Assistant (STS) will perform the following:
1. Support the convening of the global community of practice seminars
2. Assist in the proof reading and editing of knowledge products
3. Receive and register all incoming and outgoing documents of the Department/ Division;
4. Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
5. Provide background information to the Director / Manager for appointments with official visitors and/or staff members;
6. Relay information between Director, Division Managers and other staff members of the department;
7. Follow up on work deadlines with Division Managers;
8. Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director's Agenda for the week;
9. Maintain a filing system in both hard and soft copies to meet the needs of the Department;
10. Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
11. Make travel arrangements for the Director including tickets, hotel reservation, etc.;
12. Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
13. Perform other office administration tasks (photocopies, emails) when the need arises;
14. Other duties that may be assigned by the Supervisor
|
| REQUIREMENTS FOR THIS JOB |
COMPETENCIES (skills, experience and knowledge):
1. Hold a minimum of a bachelor’s degree in Economics, Accounting, Law, Political Sciences, or a related field.
2. Minimum of five (5) years of relevant experience at a similar position.
3. Experience in professional editing, drafting legal or policy documents, etc.
4. Good knowledge of administration and office support services, including systems and procedures;
5. Good coordination skills - methodical and self-organized;
6. Demonstrable commitment to delivering excellent customer service focused reception and administration service;
7. Good interpersonal, planning and organizational skills;
8. Ability to think quickly to respond to immediate requests;
9. Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
10. Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
11. Communication;
12. Problem Solving;
13. Client Orientation;
14. Team working;
15. Operational Effectiveness;
16. Innovation and Creativity;
17. Attention to detail;
18. Good analytical skills.
19. Proficiency /good written and oral skills in English and/or French languages.
20. Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP is an added advantage.
THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS. THE POST HOLDER WILL BE CONSIDERED A SHORT TERM STAFF (local staff).
Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG(link sends e-mail)
Apply for this position
1- Regular Staff
If you are currently working at the African Development Bank as a regular staff, click on the button below to apply for this position.
2- External Candidate
If you are not currently working at the African Development Bank, or if you are a Short Term Staff (STS), a Technical Assistant or a Consultant at the Bank, click on the button below to apply for the position.
To apply for this position, you need to be national of one of AfDB member countries.
Applicants who fully meet the Bank's requirements and are considered for further assessment will be contacted. Applicants should submit a concise Curriculum Vitae (CV) and any additional documents that may be stated as required. The President of the African Development Bank reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org
|
|
English 
FRENCH
