Closing Date 2022/03/02
Reference Number LAN220224-2
Job Title Administrator Records & Information (FTC - 12Months) [Centurion]
Division Legal Services
Unit Legal Corporate & Commercial
Job Type Classification Contract
Location - Country South Africa
Location - Province Gauteng
Location - Town / City Centurion
JOB ADVERT SUMMARY
The Land and Agricultural Development Bank of South Africa (Land Bank) is South Africa’s only specialist agricultural bank established in 1912, the bank’s sole objective is to serve South African commercial and emerging farmers and bring specially designed financial services within their reach. These services enable farmers to finance land, equipment, improve assets and obtain production credit. The Land Bank provides financial services that have moved with the times and continues to provide services to agri-business and constantly reviews its offerings to ensure that they match the needs of an industry. As change has swept across the sector in South Africa the socio-economic makeup of agriculture has altered, bringing new entrants from historically disadvantaged backgrounds on to the land, these new farmers, facing the challenges of establishing sustainable agri-businesses across the agricultural value chain, Land Bank has been a commercial lifeline offering appropriately designed financial products that facilitate personal and commercial viability in a sector that is vital to the sustainability of South Africa and its people.
MAIN PURPOSE OF THE JOB
1. To carry out a professional and technical work in evaluating and developing various projects, policies and procedures to ensure that the security and maintenance of organizations records are efficient and effective.
2. To ensure that records and information requirements are understood by business and by those, developing and implementing the program as well as supporting the communication and delivery to the business and stakeholders through the implementation process.
KEY PERFORMANCE AREAS
Regulatory Compliance
1. Responsible for conducting audits of the records management system to ensure compliance to all Land Bank’s legislative requirements through training.
2. Contribute to the development and maintenance of an organization-wide recordkeeping program with regard to utilization, retention, preservation, and disposition of records in compliance with regulations and legislation.
Manage manual and electronic records
1. Supports the implementation of the potential electronic systems to ensure they are being utilized in the most effective manner.
2. Organise, covert, and integrate files for storage
3. Classifies records for integration into the records management systems
4. Implements the vital record protection and imaging solutions
5. Appraises and evaluates records for administrative, fiscal, legal, historical, and research value
6. Researches, develops, and implements guidelines, procedures, and work instructions to ensure all legal, regulatory, and business requirements are incorporated across the Bank’s business processes
Manage Relationships
1. Acts as a liaison between business and the Records and Information Management unit, providing technical guidance, support and information on all aspects of the recordkeeping program to determine the most effective way of meeting the records needs of Land Bank
2. Consult with users on automated records management applications and ensure that all records and information practices meet required regulations and department standards.
Manage Resources
1. Develop and present training materials together with Learning & Development on aspects of records management.
2. Training and supervising records staff.
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