| JOB NAME |
Office Administrator [Head Office Sandton (PICC) - Sandton, GP 2196 ZA (Primary)]
POSTED BY: Industrial Development Corporation
REF:IDC 275
Date Published:Friday, August 12, 2022
Date of Expiration:Wednesday, February 8, 2023 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | HEAD OFFICE SANDTON (PICC) - SANDTON, GP 2196 ZA (PRIMARY) in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Contract |
| MAIN JOB DESCRIPTION |
Closing Date of Advert 26/8/2022
Job Title Office Administrator [Head Office Sandton (PICC) - Sandton, GP 2196 ZA (Primary)]
Organizational Unit PICC Support Unit -> Support Unit
Job Type Contract
Category Administration
Education Level National Diploma / Higher Diploma or equivalent
Location Head Office Sandton (PICC) - Sandton, GP 2196 ZA (Primary)
JOB DESCRIPTION
A position exists within the Presidential Infrastructure Coordinating Commission department for Office Administrator at our Sandton Offices and Pretoria. This position will be based on a 1 year (12 months) fixed term contract.
JOB PURPOSE
To effectively and efficiently manage the administration of the Office of the Head of ISA.
KEY RESPONSIBILITIES:
1. Determining, implementing the office management systems for the Office and managing the security profile of the Office.
2. Managing, sorting, analysing and scheduling the information flow through the Office, general office management with specification to office inventory
3. Co-ordinating and administrating logistical arrangements – meetings, workshops, travel, accommodation.
4. Co-ordinating and managing administrative aspects relevant to the office of the Head of ISA
5. Interacting with internal and external stakeholders involved with the Office of the Head in ISA
6. Managing secretariat support to all technical and structured committees or forums within the Branch or as and when required by the Head of ISA
7. Preparing agendas, minutes and action lists for meetings in accordance with the determined format.
8. Ensuring quality control on developed agendas, minutes and related documentation.
9. Ensuring follow-up and assisting with the implementation on decisions taken during meeting.
10. Ensuring management of proper archiving system regarding documentation for meetings.
11. Ensuring a proper coordination of dates for meetings and incorporate into the Branch Year Planner.
12. Ensuring that professional standards are maintained in relation to services rendered and resource requirements.
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| REQUIREMENTS FOR THIS JOB |
QUALIFICATIONS REQUIREMENTS:
National Diploma/Degree in Business Administration, Administration, Communication or related field
EXPERIENCE AND KNOWLEDGERE REQUIREMENTS:
1. 5 Years work experience in administrative/office management role
2. Proven office management, administrative, or assistant experience
3. Knowledge of office management responsibilities, systems, and procedures
4. Excellent time management skills and ability to multitask and prioritize work
5. Proficient in Microsoft Office
6. Knowledge and Experience in analysing and interpreting accounting data and administrative management practices and procedures
7. Knowledge and Experience in clerical practices and procedures.
8. Knowledge of human resources management practices and procedure
TECHNICAL/FUNCTIONAL COMPETENCIES:
1. Excellent communication and report writing skills
2. Self-starter who solves problems with little to no guidance
3. Strong coordination skills
4. Strong organizational and time management skills
5. Strong Analytical Skills
6. Planning and Organizing
7. Problem Solving
8. Attention to detail
BEHAVIOURAL COMPETENCIES
1. Self-motivated and self-driven skills
2. Coping with pressures and Setbacks
3. Negotiating and influencing
4. Interpersonal skills
SPECIAL REQUIREMENT:
As our entity (IDC) provides financing and funding, the need to ensure Trust, Honesty and Integrity in all financial and non-financial activities must be above reproach.
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English 
FRENCH
