City/Country Location Details Lagos, Nigeria
Employment Status Full Time
Name of Project: USAID Youth-Powered Ecosystem to Advance Urban Adolescent Health (YPE4AH)
Reports to: Senior Technical Director (Lagos)
Project Duration: 5 years: May 2020-2025
PROGRAMME OVERVIEW:
USAID Youth-Powered Ecosystem to Advance Urban Adolescent Health (YPE4AH) is a five-year (May 2020 –May 2025) award funded by the United States Agency for International Development (USAID). It is being implemented in Lagos and Kano states by DAI in partnership with Youth Empowerment and Development Initiative (YEDI), Women Friendly Initiative (WFI), Yellow Brick Road (YBR), and Grassroot Soccer (GRS) in collaboration with the government of Nigeria. The Project aims to improve the health and well-being of out-of-school youths in urban slums in selected communities in Lagos and Kano States. The program will foster an ecosystem that centers around Youth Hubs and seeks to provide safe spaces to access sexual and reproductive health and rights information and referrals. Similarly, the program will empower young Nigerians to think about their futures differently and access the skills, social capital, and resources needed to realize their aspirations.
JOB SUMMARY:
1. The Operations Manager will provide support to the project senior management team to ensure efficient management of the operational aspects of the project, as well as overall compliance with contractual requirements, DAI policies, USAID regulations, and local law.
2. S/he will provide supervision and lead all aspects of project administration including personnel management, record and file management, office operations, IT support, security, travel and logistics.
OTHER KEY RESPONSIBILITIES include:
1. Support and oversee all administrative tasks for the project including managing relationships with landlords, monitoring leases, internal project event planning, maintenance of paper and electronic filing, etc.
2. Supervise and manage administrative team, including the Lagos and Kano Administrative Officers.
3. Maintain communication with DAI’s home office staff on administrative and operational aspects of the project.
4. With the Chief of Party, ensure operational compliance with USG, USAID, DAI corporate, and Nigerian regulations.
5. Ensure that administrative records, and project personnel documentation, are well-organized, maintained and updated. Ensure project staff are properly trained in project data management systems, and that staff actively incorporate the data management system into daily project activities.
6. Oversee the management of project offices in both Lagos and Kano, and ensure that all project facilities are powered, cleaned, and functioning properly.
7. Liaise with DAI Office of Information Management and Technology to ensure IT support and systems for all team members functioning.
8. Support HR needs from project side by liaising with DAIN HR staff to manage recruitment, salary negotiations, hiring, evaluation, and termination of employees, in consultation with the COP and in compliance with USAID regulations.
9. Coordinate with the DAIN procurement staffs to assist project team in hiring Nigerian consultants.
10. Assist the Sub-Award Manager with procurements on an as needed basis (developing RFQ/RFPs, managing bid openings and technical review committees, compiling selection paperwork, properly documenting and closing files upon completion of an activity).
11. Ensure that all new and current staff are trained on personnel policies, administrative procedures, and procurement. This includes managing updates to field operations manual and support staff understanding of its use.
12. With the Senior Organizational Capacity Development Specialist and SubAward Manager, strengthen capacity of and ensure compliance of local implementing partners with USAID and Nigerian policies, rules, and regulations as needed.
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1. A Bachelors’ degree or equivalent qualification in finance, business administration, public administration, economics, or similar discipline required
2. 7-10 years of relevant experience working on donor-funded projects in a related role with supervisory experience. USAID experience preferred.
3. Experience in program operations, including procurement of goods and equipment, facilities management, travel and logistics, and/or subcontracting required.
4. Strong interpersonal skills with the ability to engage with a wide range of organizations, beneficiaries, and related parties.
5. Demonstrated report writing skills in English required.
6. Working knowledge of USAID operations, policies, and procedures, FAR regulations, and DAI operations policies and procedures (e.g. procurement, local subcontract agreements, etc.) preferred.
7. Excellent knowledge of Microsoft Office Suite
8. Strong analytical and problem-solving skills
9. Excellent written and verbal communication skills
10. Discretion with confidential information
METHOD OF APPLICATION:
Interested and qualified candidates should send their CV by email to UAHRecruitment@dai.com, using the position title as subject of the mail, no later than January 15th 2023. DAI will only contact candidates that are successful at this pre- qualification stage. More information about DAI can be found on the DAI website (www.dai.com )
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