| JOB NAME |
Administration Officer -Operations · [Head Office, Kampala]
POSTED BY: Orient Bank Uganda
REF:ORIENT 103
Date Published:Friday, May 5, 2023
Date of Expiration:Wednesday, November 1, 2023 EXPIRED
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| LOCATION OF THIS JOB |
 Uganda | HEAD OFFICE, KAMPALA, KAMPALA CENTRAL in Uganda |
| INDUSTRY |
| Financial Services
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Location: Head Office
Reports To: Manager Administration & Corporate Support
Department OPERATIONS
Employment Type Full-Time
Minimum Experience Mid-level
ABOUT
I&M Bank Uganda is a commercial bank headquartered at Kampala Road plot 6/6A with a growing regional presence. The Bank offers a wide range of commercial banking and financial products and services, and prides itself on introducing innovative products and services based on the needs of its customers.
JOB PURPOSE
To provide administrative support through Planning, coordinating, and maintaining bank fleet management system, courier services and all related payments in line with Bank business strategy.
KEY RESPONSIBILITIES
1. Planning, monitoring, and coordinating transport activities of the bank in line with Asset Management policies and procedures and other bank policies.
2. Planning and managing stationery ordering, receipt, and issuance.
3. Carrying out quarterly inventory stock taking and reporting
4. Fuelling and all Bank fleet inventory
5. Carrying out monthly stationery issuance and cost posting for all cost centers
6. Planning, coordinate and monitor service and maintenance and repairs of bank inventory fleets in accordance with maintenance schedules
7. Handling payments related to vehicle maintenances, stationery supplies.
8. Carrying out routine and accurate, timely processing of payments of all contracted service providers.
9. Planning & monitor renewal of motor vehicle insurances and parking permits in line with Statutory requirements and bank policies.
10. Manage both internal and external courier services of the Bank.
11. Manages the telephone allocation, usage, and payments.
12. Ensuring all courier services are effectively and efficiently operational.
13. Prepare and submit monthly vehicle and fuel utilization reports with clear recommendation for improvement.
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| REQUIREMENTS FOR THIS JOB |
MINIMUM EDUCATION QUALIFICATION:
University degree in a relevant field.
WORK EXPERIENCE:
Minimum of 2 years relevant work experience
KEY REQUIRED COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES):
1. In-depth knowledge of the bank's products and services in relation to the competition.
2. Relationship management Skills.
3. Marketing/networking Skills.
4. Professional disposition.
5. Problem solving skills.
6. Result Orientation.
7. Analytical Thinking.
8. Relevant communication skills
9. Understanding of basic electronic banking trends and developments
10. Highly Customer Centric
11. Has empathy for the customers situation
12. Works accurately and with eye for detail
Note: Deadline for this job posting is 09th May 2023 at 5:00pm and only shortlisted candidates will be contacted
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English 
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