| JOB NAME |
Facilities Manager (724) [Wildey, St. Michael]
POSTED BY: Caribbean Development Bank
REF:CARI 04
Date Published:Friday, May 12, 2023
Date of Expiration:Wednesday, November 8, 2023 EXPIRED
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| LOCATION OF THIS JOB |
 Barbados | WILDEY, ST. MICHAEL in Barbados |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Requisition ID 724
Posted 14/04/2023
Deadline May 12, 2023 at 11:59 pm AST.
Location: Wildey, St. Michael Barbados
INTRODUCTION
The Caribbean Development Bank (CDB/the Bank) seeks a Facilities Manager (FM) to lead the Facilities Unit in a manner consistent with the overall strategic goals of the Bank and ensure operational excellence for the facilities and security functions. This role is an outstanding opportunity to lead a complex and essential portfolio within a dynamic regional organization.
THE FACILITIES UNIT
The Facilities Unit is a multi-disciplinary Unit providing a comprehensive campus planning and management service and a range of facilities support services to ensure that the Bank’s land and property assets and related physical resources can support the Bank’s work safely, effectively and efficiently. The Unit is responsible for advising on and contributing to the strategic and operational management of the facilities, security, business continuity and workplace health and safety portfolios.
CAMPUS OVERVIEW
The Campus is situated in Wildey, St. Michael Barbados, and is approximately 41,394.2 m2 (10.229 acres). There are three main buildings on the Campus. These are:
1. Building ‘A’: used for office accommodation, - 1,612 m2 (17,350 ft2) of net internal area (NIA).
2. Building ‘B’: used for office accommodation - 2,718 m2 (29,260 ft2) NIA.
3. Building ‘C’: houses a conference center and restaurant, - 695 m2 (7,487 ft2) NIA.
Additional Buildings include:
1. The Staff Facilities 444 m2 (4787 ft2) NIA;
2. After School Care 212 m2 (2286 ft2) NIA;
3. Gym 178 m2 (1920 ft2) NIA;
There are 159 parking spaces, tennis courts and a playing field on the Campus.
THE ROLE
1. The FM provides strategic oversight of Facilities operations to ensure that the Bank meets its needs of the Bank are effectively and efficiently. They will develop and implement policies – including preventive maintenance planning and inspections that advance the Bank’s environmental sustainability efforts and manage Facilities staff and third-party resources to ensure optimal responsiveness.
2. This position ensures efficient and effective resource allocation to achieve daily maintenance, health and safety needs, deferred maintenance obligations, and capital renewal planning goals, as well as ensuring that Facilities meet key performance indicators.
3. The role requires a client-service mindset in understanding and meeting stakeholder needs and a strategic and operational orientation to align the facility portfolio with the Bank’s vision and available resources.
KEY RESPONSIBILITIES
The responsibilities of the FM include the following:
1. Overseeing all Campus development and renovation projects, ensuring quality and timely completion of projects.
2. Ensuring sustainability and the Bank’s ‘green agenda’ are core elements in all facility operations and decision-making.
3. Developing tender documents, reviewing proposals, and managing contractors for facilities and security services.
4. Developing and implementing long-term capital and cyclical maintenance plans.
5. Defining performance metrics and reporting requirements for the facilities management and security functions.
6. Formulating CDB’s business continuity plan, reviewing risk management and control frameworks and providing oversight of business continuity assurance for the Bank.
7. Conducting security and broader operational risk assessments and addressing vulnerabilities when identified.
8. Providing logistics support for the Campus and external events, including the Bank's annual and other meetings.
9. Managing the duty of care programme for employee travel, accommodation and general safety.
10. Leading policy development in Health & Safety and conducting periodic health and safety audits.
11. Ensuring that the Bank secures all required permits for the Campus operations in compliance with local regulatory requirements.
12. Managing and conducting an annual inventory of property and equipment and maintaining an up-to-date asset register.
13. Forecasting administrative and capital budget requirements, establishing and monitoring meaningful SLAs and KPIs, and ensuring quality and delivery of value for money.
14. Identifying potential hazards or threats and selecting methods to avoid them or mitigate them to minimise possible loss, damage, or injury to people, buildings, grounds, technology and building systems.
15. Developing and updating their disaster recovery plans, assist in periodic test exercises of the approved plans, and facilitate business impact assessments. They will assist with crisis management and prepare impact assessments of such events.
16. Developing, mentoring and managing the facilities and security team, ensuring that efforts align with CDB's values, brand and the unique needs of our organizational strategies.
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| REQUIREMENTS FOR THIS JOB |
SELECTION CRITERIA
The FM will must demonstrate strong leadership and collaboration skills in managing a complex property and facilities portfolio and strong client service orientation. They should be decisive and possess the business acumen and planning expertise to guide their team and colleagues through challenging initiatives.
The successful candidate must have the following:
1. A graduate degree in a relevant discipline (architecture, building, engineering, facilities management, project management, surveying or similar).
2. Substantial experience managing property and facilities services at a senior level in a medium to large sized organisation. Experience should include preparing and controlling building and engineering projects and managing facility operations and maintenance services.
3. A strong working knowledge of project management tools and capital budget administration
4. Experience in defining, implementing, or overseeing sustainability practices.
5. Knowledge and experience with the RFP and Bid processes, contractual terms and conditions/contract negotiation, rules and regulations regarding procurement processes.
6. Knowledge of regulatory environment, permitting, environmental regulations, and health and safety precautions for general industry.
7. Success in managing facility operational support services for major conferences, exhibitions, meetings, or similar operations.
8. Ability to manage complex property estates and facilities portfolio, staff and budgets.
9. Ability to plan, implement and use technologies that support the day-to-day operations of the facilities management function.
10. A strong leadership profile: articulate, diplomatic, excellent communications and interpersonal skills, commitment to interdisciplinary and collaborative teamwork.
Preference will be given to candidates with Certified Facility Manager (CFM) certification or equivalent professional certification and
BEHAVIOURAL COMPETENCIES
The FM should demonstrate a strong proficiency in the following organizational core competencies:
1. Acting as a Champion for Change – the ability to identify problems and opportunities for change, implement solutions where appropriate; maintain effectiveness when experiencing major changes in work tasks or the work environment; and support people in their efforts to try new things.
2. Acting Decisively
3. Moves quickly to make decisions and commits to a straightforward course of action; comfortable making decisions based on partial information; willing to take risks to maintain momentum; shows a strong bias toward action.
4. Championing Customer Needs
5. Calls attention to issues that impact customer satisfaction; views situations from customers' perspective; encourages people to think about customers when making decisions and develops and sustains productive customer relationships.
6. Developing Talent
7. Invests time and resources into building the capabilities of team members; helps people define career goals and establish development plans to achieve them; gives people constructive, developmental feedback and advice.
8. Driving for Results
9. Bottom-line oriented and pushes self and others to achieve results. Keeps current on project status; makes sure people are aware of project status and what they need to do to keep things moving; redirects project resources and activities to overcome setbacks; elevates project concerns to senior levels of leadership when appropriate.
10. Managing Performance
11. Clearly defines and communicates roles and responsibilities; holds people accountable for accomplishing objectives; recognises and rewards people who achieve results and deliver on performance expectations; provides effective feedback.
12. Managing Risk
13. Effectively balances risks and opportunities; thinks through potentially positive and negative outcomes; seeks ways to mitigate risks.
14. Setting a Strategic Vision
15. Identifies and articulates the strategic goals and direction of the company, Division, or group; establishes connections between short-term and long-term objectives and directions. Communicates the vision throughout the organisation through distinctive strategies, goals and action plans that maximise competitive advantage. Inspires and motivates entire Division (s) or department(s) to adopt the vision.
TERMS OF APPOINTMENT
This is a full-time position with the successful candidate being contracted on a two-year basis in the first instance, with the possibility of renewal. The salary is competitive and commensurate with qualifications and experience. A pension plan, life and medical insurances are included in the benefits package.
Before you proceed to apply, please consider the following requirements:
1. You must be a national of one of CDB’s member countries.
2. You will be required to produce evidence of any educational and professional qualifications to support your application if you are selected for an interview.
3. All appointments are subject to satisfactory background checks and references.
CDB fully respects the need for confidentiality of the information supplied and assures you that we will not discuss your background and interest with anyone, including references, without your prior consent.
The deadline for submission of applications is May 12, 2023 at 11:59 pm AST.
The Caribbean Development Bank is an equal opportunity employer and values diversity. We encourage all qualified candidates to apply regardless of their racial, ethnic, religious, cultural background, gender, sexual orientation, or disabilities. Women are strongly encouraged to apply.
The Bank provides reasonable accommodation to individuals with disabilities participating in the job application or interview process. Please contact us to request such accommodation.
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