JOB DETAILS
Job Title: Finance Director [Nairobi, Kenya]
Line Manager: Senior Director, Corporate Resources
Grade: JG4
Direct reports: Head of Finance (1)
Dotted line management: Head of Management Accounting (1)
Department: Corporate Resources
Location: Nairobi, Kenya
JOB SUMMARY
1. The Finance Director (FD) has overall responsibility for leading, managing and accurately reporting on TMA’s funding position, including providing strategic financial oversight over the resources of Trade Catalyst Africa (TCA), TMA’s subsidiary.
2. The FD oversees financial transparency, integrity and ensures effective fiduciary risk management. He or she will lead the advancement of corporate finance, statutory and financial planning strategies that support the agility and sustainability of TMA.
3. The FD will play a leading role in delivering four critical corporate finance roles including providing financial leadership in determining the strategic finance direction, financing options and strategies vital to the performance of TMA; embedding an effective internal control framework that protects and preserves the critical assets of TMA and accurately reports on the financial position and operations to internal and external stakeholders; catalysing behaviours across the organisation to execute strategic and financial objectives.
4. In addition, the role holder will be responsible for balancing the corporate finance capabilities, talent, costs and service levels to fulfil the corporate finance core responsibilities efficiently.
5. The FD collaborates with the Programme Budgeting team to effectively monitor performance against the annual budget, oversee the corporate cashflow forecast and manage overall organisational liquidity.
6. The role is responsible for the development and implementation of structures, policies, processes and procedures to ensure internal efficiencies in addition to accurate preparation and dissemination of financial information for management decision making, donor compliance, regulatory and statutory reporting purposes.
Financial Strategy
1. Formulate TMA's strategic financial direction and lead operational and monitoring initiatives to track progress against TMA’s strategic intent.
2. Develop tools and systems to provide critical financial information to TMA’s Senior leadership team (SLT), Board and Council to support complex decision making and actionable recommendations.
3. Provide strategic direction over TMA’s treasury, cash flow management and planning with overall responsibility for managing forecasting, financial planning, reporting and overall financial risk management within the established risk appetite threshold.
4. Lead TMA’s long term budgetary planning (funding plan) and cost management in alignment with TMA’s strategic plan and indirect cost methodology.
5. Interfaces with TMA donors, Board of Directors and Senior Leadership and Management teams as required.
6. Negotiate funding terms with donors and partners where relevant.
Financial management and oversight
1. Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate IFRS and regulatory/statutory requirements.
2. Maintain and manage third party relationships related to finance, risk and compliance to achieve optimal results e.g., banking relationships, auditors, statutory bodies etc.
3. Develop and implement effective financial policies, processes, and procedures to achieve compliance requirements, efficient resource utilization and cost containment.
4. Oversee the preparation of Annual Statutory Financial Statements for all Country Programmes, TCA in addition to TMA’s Consolidated Financial Statements.
5. Coordinate internal and external audits, provide responses to audit queries, and ensure implementation of approved audit recommendations.
6. Monitor performance against the approved budget to ensure SLT is informed on material variances on a regular basis.
7. Effectively manage the exposure to financial risks and minimize the impact of these in financial management and reporting activities.
8. Manage and track the performance of TMA’s reserves and currencies in keeping with the policies and requirements of donors and relevant policies and procedures.
9. Provide strategic technical input and oversight over TMA’s donor budgeting and reporting framework in close collaboration with TMA’s Head of management accounting.
10. Provide corporate finance leadership in the development and deployment of TMA’s financial reporting system and Enterprise Resource planning tool.
11. Undertake periodic financial analysis to identify and address challenges and contribute to the effective delivery of TMA programmes.
Statutory Compliance
1. Ensure the effective application of management and financial accounting systems to meet established standards and/or benchmarks for accounting and statutory reporting for the countries in which TMA operates in addition to TMA’s subsidiary (TCA).
2. Ensure compliance with tax and other statutory requirements in all the TMA’s Country Offices, TMA’s subsidiary (TCA) and interaction with tax authorities as necessary.
Team Management
1. Provide effective leadership, clear guidance and management of staff and resources in the Corporate Finance unit.
2. Lead, mentor and develop and retain a talented corporate finance team including managing work allocation, training, problem resolution, performance evaluation and building an effective team dynamic.
3. Facilitates and makes substantive contribution to capacity strengthening on financial accountability for TMA staff and partners.
Corporate level responsibilities
1. Promote and adhere to TMA’s core values and ensure compliance with organisational policies and procedures.
2. Maintain zero tolerance to bribery, fraud, and corruption, and ensure the immediate reporting of any corruption or suspect behavior that threatens TMA’s reputation.
3. Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.
4. Any other related responsibilities that may be assigned by the line manager from time to time.
5. Apply the highest standards of controls and risk management practices and behaviors and embed a positive risk and control culture.
6. Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to my role.
7. Understand and comply with the relevant end-to-end processes including applicable risks and controls.
8. Seek to identify, understand, and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
9. Complete all relevant mandatory trainings within the stipulated timelines.
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