Job Number IDC00280
Job Grade A Band
Closing Date 14-Jun-2024
Location Gauteng
JOB DESCRIPTION
To provide travel claim support for Financial Management (Travel) section, including but not limited to processing of travel claims, foreign currency advances, processing of invoices from suppliers.
ROLES AND RESPONSIBILITIES
Financial Perspective:
1. Process all incoming financial instruments (invoices and travel claims, credit card statements etc) and allocation thereof to the correct General Ledger and customer and staff vendor accounts.
2. Process payment to suppliers and staff of approved claims and invoices to maintain the
approved payment time frames.
3. Process invoices of paid supplier invoices to Travel external customers.
Internal Process
1. The incumbent will prepare and review all payments made for travel expenses, whether to staff or suppliers, prior to authorization by the responsible manager.
2. The incumbent will provide, as and when requested source documentation for staff to complete their travel expense claims accurately.
3. The incumbent will provide support to the business units in resolving SAP workflow issues.
4. The incumbent will follow formal processes and procedures established regarding travel claim, invoice processing and work-related matters.
5. Manage the SAP Travel module currently used to report travel expenses by staff;
6. Manage the supply of foreign currency to IDC staff.
7. Hold travel system training courses for new staff to introduce them to SAP travel modules.
8. Sporting Association: refunds and payments against properly authorized documentation
9. Checking of Travel Payments as and when required.
Corporate Strategic Alignment
Contributions to procedural review, innovation, and work process changes in keeping with requirement of the unit will form a part of the duties of the incumbent.
Customer Focus
1. The incumbent will notify the Manager of the requirements to prepare SAP access for travel roles for staff as and when required, for approval by the Business Coach and SBU Head.
2. The incumbent will, within the allocated cost centers, prepare new staff vendor accounts to enable processing of travel expense claims from staff.
3. The incumbent will from time to time, together with the Manager: Travel, meet with suppliers and their support staff to maintain good business relationships with them.
Learning & Growth
1. The incumbent will be expected to attend relevant training associated with the supervisory work associated with this position, managing supplier and customer expectations, service delivery and work planning training this role
2. Managing suppliers and customer expectations, service delivery and work planning training
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