Closing Date 2024/06/21
Reference Number DBS240304-1
Job Grade 17
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
The purpose of this role is to manage project managers and monitor and report on all aspects of the programme, while ensuring that the programme objectives are achieved. The Bank has positioned itself into a Development Finance Institution (DFI) that champions and leads infrastructure integration and development.
KEY RESPONSIBILITIES
Strategic Functions
1. Lead the planning, execution, monitoring and control and closure of programme/s.
2. Identify and implement expediting measures to prevent programme delays by actively engaging and managing project managers.
Programme Management Functions
1. Project control on cost, time and quality.
2. Provide view of all projects underway with reference to cost across the Programme.
3. Consolidate expenditure progress into meaningful Portfolio/ Programme Key Performance Indicators.
4. Implement project costing and cost control policy, practices, procedures and system for the Programme.
5. Coordinate, prepare and validate the cash flow requirements for submission to the applicable Investment
committees.
6. Develop and maintain programme cost control system.
7. Plan, align, coordinate, control and implement changes to the approved rolling plans.
8. Implement and maintain appropriate systems for best Project Management cost support.
9. Transfer all programmes/projects that are completed efficiently to operations and conducting post transfer reviews promptly.
Project planning
1. Provide business with a view of all projects underway with reference to time across the programme.
2. Consolidate time related progress into meaningful asset creation Key Performance Indicators.
3. Implement project planning and scheduling control policy, practice, procedures and system for the Programme.
4. Provide inputs during the feasibility and business case stages for projects in the programme.
5. Provide professional resources, through a matrix structure, to projects within the programme.
Programme communication and reporting
1. Implement project administration policy, practices, procedures and system.
2. Maintain a documentation management system.
3. Create centre point for accessing all projects information.
4. Implement resource balancing system.
5. Compile programme management reports and submit to all various stakeholders.
Contract management
1. Implement contract management policy, practices, procedures and system.
2. Determine the appropriate execution and contract strategies in relation to known facts of the project and the maturity level of the projects in the Programme ensuring minimum risks to the programme.
3. Ensure implementation of safety, health and environmental standards by contractors in compliance to the
requirements and guidelines of the Development Bank of South Africa.
4. Keep contractors fully informed of all changes or modifications to requirements regarding contracting, both legislative and those of the Development Bank of South Africa.
5. Follow up and ensure the resolving of contractual breaches / non-compliance.
Project management
1. Implement a project management discipline to ensure repeatable and consistent delivery of projects.
2. Implement a suitable methodology and process to achieve the required level of the project management maturity.
3. Ensure that programme execution staff have the necessary certification or alignment as applicable.
Financial Management Functions
1. Implement project estimation policies, practices, procedures and system.
2. Maintain a cost database for the programme.
Management Functions
1. Implement a project management discipline to ensure repeatable and consistent delivery of projects by project managers.
2. Implement a suitable methodology and process to achieve the required level of project management maturity.
3. Ensure that programme execution staff have the necessary certification or alignment as applicable.
4. Provide mentorship and coaching to programme execution staff in line with HR requirements and processes.
5. Identify and implement strategies to address the training requirements and gaps within the programme.
Key Measurements of Outputs
1. Successful programme completion within the project quality standard, budget and timelines.
2. Programmes completed within specified costs.
3. Compliance to Health & Safety legislation and protocols.
4. Implementation of effective project management governance and compliance structures.
5. Quality of presentations and reports.
6. Clean audit.
Key Internal Liaison Relationships
1. Group Executive: IDD
2. IDD, Finance and SCM divisions
Key External Liaison Relationships
1. Service Providers (as appointed)
2. DBSA stakeholders (as required)
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EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements
1. Bachelor’s Degree in the built environment (Engineering, Architecture; Building Science; Construction Management or Quantity Surveying).
2. A minimum of 10 years’ experience in the built environment, infrastructure project management or advisory service or consulting experience working within a project management environment.
3. Project Management professional with qualifications: Project Management Institute (PMI), Projects in Controlled Environments (PRINCE) and South African Council for the Project and Construction Management Professions (SACPCMP).
4. Professional Registration with one of the Built Environment professional bodies: Professions (SACPCMP), Engineering Council of South Africa (ECSA), South African Council for the Architectural Profession (SACAP) and South African Council for the Quantity Surveying Profession (SACQSP).
5. Proven track record in the design, construction, monitoring and evaluation of civil engineering projects in high value and performance environments.
6. Sound knowledge of the Joint Building Contracts Committee (JBCC), New Engineering Contracts (NEC), Government Certificate of Competency (GCC) and other relevant building contracts.
7. Knowledge of relevant legislation and regulations regarding infrastructure development.
8. Understanding of infrastructure markets.
9. Understanding of government priorities, systems and processes at national and provincial level.
Desirable Requirements
1. Post graduate degree in Engineering, Quantity Surveying, Architecture or Construction Management will be added advantage.
2. Post graduate qualification in Project Management.
3. Qualifications in health and safety.
TECHNICAL
Project Management
1. Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
2. Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
3. Successfully manages substantial project budgets and reports directly to senior managers on the progress and results of projects.
4. Identifies complex issues that need escalation and proposes appropriate corrective actions.
Business Acumen
1. Takes actions to fit business strategy.
2. Assesses and links short-term tasks in the context of long-term business strategies or perspectives.
3. Reviews own actions against the organisation's strategic plan; includes the big picture when considering possible opportunities or projects or thinks about long-term applications of current activities.
4. Anticipates possible responses to different initiatives.
5. Understands the projected direction of the industry and how changes might impact the organisation.
Business Development
1. Identifies lucrative market opportunities through an excellent understanding and interpretation of sector analyses, including market structure, supply and demand aspects, competitor environment, gap analysis.
2. Actively participates in formulating, developing and implementing the business development strategy/ies to generate new investment opportunities in public and private sector (delivery of infrastructure services).
3. Constructs business plan of bankable multi-dimensional projects, using standard and/or customised templates and processes.
4. Assesses Project/ Programme Feasibility through interrogation of resource requirements (including financing, capacity, capability and related issues).
5. Coordinates, controls and manages the activities and efforts required for the implementation of the plan.
Detailed Oriented
1. Quickly identifies relevant and irrelevant information to support accurate decision making.
2. Maps out all the logistics and details of a situation to ensure smooth and flawless implementation.
3. Consistently identifies all relevant details that are not obvious in complex situations.
4. Requires the highest standards for accuracy and quality for their work.
5. Establishes processes to ensure accuracy and quality of services delivered by the team.
Planning & Organizing
1. Coaches’ others on advanced planning and organising skills.
2. Plays a role in transferring advanced planning and organising skills and knowledge to others.
3. Identifies and acts on opportunities to partner with other units in the department to achieve desired results.
4. Develops partnership agreements that ensure win-win outcomes for all parties. Develops integrated plans
for the work unit and others that interfaces with the function’s budget.
Reporting & Communication
1. Designs, reviews and improves reporting processes and provides guidance.
2. Leads production of complex environment reports, takes an editorial role, determines content and level of detail, and ensures consistent messaging and branding.
3. Is relied on by others to help them write complex technical and non-technical documents and briefs
4. Can determine which aspects of this knowledge area need to be transferred to others to achieve organisational goals.
5. Coaches’ others and transfers communication skills and knowledge to others.
6. Able to communicate complex problems or concepts, by making them simple and understandable for others.
7. Adapts language to the level of the audience to ensure that the message has a positive impact and is interesting to the audience.
8. Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high level audiences.
Presentation Skills
1. Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g., the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
2. Has knowledge of various feedback mechanisms to check levels of audience understanding.
Written communication
1. Understands that different writing styles are required for different documents or audiences.
2. Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
3. Reviews others’ documents for clarity and impact.
4. Has a solid mastery of writing principles such as grammar, sentence construction etc.
Verbal communication
1. Able to present a theme in writing in an ordered, intelligible manner with well-structured and relevant supporting detail.
2. Able to understand topic switches and use vocabulary of attitude.
3. Reasonably fluent in speaking.
REQUIRED PERSONAL ATTRIBUTES
BEHAVIOURAL
Teamwork & Cooperation
1. Acts to promote a friendly climate and good morale and resolves conflicts.
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
Leading and empowering others
1. Creates the conditions that enables the team to perform at its best (e.g., setting clear directions, providing appropriate structure, getting the right people, obtain needed resources).
2. Monitors performance against clear standards, and addresses performance issues promptly and takes action to get performance back to desired levels.
3. Proactively asks for feedback on own performance from team members, aiming to become more effective.
Driving delivery of results
1. Identifies and implements a business opportunity that will have a long-term impact on the business (which may include the organisation’s reputation or brand image). Monitors progress and adapts the plan, if necessary, to ensure optimal benefit to the business.
2. Makes decisions, sets priorities, or chooses goals based on inputs and outputs: makes explicit
considerations of potential profit, return on investment, or cost benefit analysis.
3. Based on the cost-benefit analysis, makes decisions of entrepreneurial risk nature.
Achievement orientation
1. Undertakes challenging assignment and strives to complete them.
2. Sets priorities and chooses goals on the basis of calculated costs, anticipated benefits and improvement of performance.
3. Aims at exceptional performance, setting out to achieve a unique standard.
4. Constantly analysis outcomes to ensure the achievements of business goal.
5. Identifies short-term opportunity or potential problems aiming to achieve better outcomes.
Customer Orientation
1. Tries to understand the underlying needs of customers and match these needs to available or customized
products and service.
2. Adapts processes and procedures to meet on-going customer needs.
3. Utilises the feedback received from customers, in order to develop new and / or improving existing services / products that relates to their on-going needs.
4. Thinks of new ways to align DBSA’s offering with future customer needs.
Integrity
1. Is willing to end a business relationship because it was associated with unethical business practice.
2. Is capable of challenging senior management (in an appropriate and respectable manner) in order to act on espoused values.
Self-awareness & self-control
1. Withholds effects of strong emotions in difficult situations.
2. Keeps functioning or responds constructively despite stress.
3. May apply special techniques or plan ahead of time to manage emotions or stress
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