| JOB NAME |
Programme Coordinator - New Electric Vehicle [Gauteng]
POSTED BY: Industrial Development Corporation
REF:IDC 2019
Date Published:Wednesday, July 24, 2024
Date of Expiration:Monday, January 20, 2025
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| LOCATION OF THIS JOB |
 South Africa | GAUTENG in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Job Number IDC00319
Contract Type Permanent
Posting End Date 2 Aug 2024
Region Gauteng
IDC Job Grade P-Band
JOB DESCRIPTION
1. Coordination of the predefined governance structures to ensure operational efficiency and impact.
2. To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.
3. Responsible for providing administrative support to the team to ensure efficient running of the office.
4. To be the point of reference for all queries, requests or issues and be an integral part of the unit.
ROLES AND RESPONSIBILITIES
Financial / Shareholder Returns:
1. Process the department’s expenditure and / or invoices.
2. Keep appropriate record and regularly report on expenditures.
3. Actual vs Budget monitoring and reporting
Internal / Operational Processes
1. Guides and coordinates meetings and workshops with key stakeholders of the NEV council, workstreams and others (funders, international organizations, foreign offices)
2. Creates and Maintains guidelines of conduct for meetings. Ensures guidelines are approved and periodically reviewed.
3. Ensures effectives of councils and workstream and other meetings.
4. Responsible for agendas for meetings
5. Responsible for preparing meeting minutes (within 7 calendar days of meetings)
6. Responsible for preparing annual meeting calendars. (1 month before the new calendar year)
7. Supports the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.
8. Manages records and data for the Just Energy Transition (JET) Investment Plan (IP) for NEV & GH Implementation program
9. Continually improves the process of coordination with stakeholders
10. Supports Workstream lead organizations with secretariate functions
11. Assist in the preparation of presentations for meetings
12. Maintain organogram of program structure
13. Support the NEV and GH2 council chairperson
14. Responsible for stakeholder data base
15. Track action items and report of status at meetings
16. Alert Programme lead of action items off-track
17. Supports technical expert panels/advisory bodies with secretariat functions
Customer Focus & Stakeholder Management:
1. Provide professional administrative support to the team,
2. Provide an efficient customer service to both internal and external customers
Learning, Leadership & People Growth:
1. Manage own development to enhance own competencies
2. Participate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.
3. Solutions Driven, Accountability and Innovativeness.
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| REQUIREMENTS FOR THIS JOB |
QUALIFICATION AND EXPERIENCE
Qualifications:
1. Degree in Economics, Public Policy, Business, or Engineering
2. Honours degree or international qualifications will be an advantage
Experience:
1. 4 - 8 year’s experience in a similar role
2. Previous work experience for government (+5 years) and private sector (+4 years)
3. Demonstrable experience working with high-level officials, government employees, private sector professional and c-suite and finance professionals
4. Evidence of previous coordinating roles fulfilled.
5. Understanding of the JET investment and implementation plan
6. Understanding of global decarbonization agenda and SA role
7. Understanding of government processes and how to navigate.
8. Understanding of contracting and institutional agreements.
9. Previous experience working with the following government departments – Department of
10. Trade, Industry and Competition, Department of Transport, National Treasury, Presidency,
11. Depart. of Environmental Affairs.
12. Exposure to a broad range of industries with incl. but not limited to automotive, energy, science and research, green hydrogen, electric vehicles etc.
13. Effective, versatile, and action-oriented.
Technical/Functional Competencies:
1. MS 360 suite (MSword, MSExcel, MSPowerpoint, MSTeams)
2. Data management and dashboards
3. Presentation skills
4. Attention to detail
5. Excellent time management skills
6. Ability to multi-task
7. Good verbal and written communication skills
Behavioural Competencies:
1. Interpersonal skills
2. Good ethics, integrity, and high level of professionalism
3. Confidentiality because of the nature of the work
4. Communication skills (both written and verbal)
5. Ability to multi-task and thrive under work pressure
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English 
FRENCH
