Closing Date 2024/08/13
Reference Number DBS240126-1
Job Type Classification Contract
Location - Town / City Centurion
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
1. The IPP Office is responsible for the procurement of energy from Independent Power Producers and supports the Department of Energy on various mandates.
2. This role is responsible for the management of the procurement of goods and services as well as Transaction Advisors for the IPP Office as well as to facilitate aspects of the DMRE’s procurement processes.
3. The incumbent will co-ordinate and control Supply Chain Management processes, aligning procedures, systems and controls, executing applications to address the identification, acquisition or disposal of items, monitoring the stock control applications and maintaining records of outcomes, supporting and contributing to fair,equitable, transparent and cost-effective procurement practices that is consistent with policies and laid down requirements encapsulated in legislative frameworks.
4. The incumbent will support the DBSA and IPP Office procurement objectives and targets through compliance to strategy and application of policies and procedures.
KEY RESPONSIBILITIES
Policies and Procedures
1. Research and give input into the formulation of Supply Chain Management Policies needed to achieve the Corporate Objectives of The IPPO for submission.
2. Develop and manage all strategies, plans and outputs necessary to implement the policies and objectives of the Supply Chain Management Section of The IPPO.
3. Develop, align and implement procurement standards, templates and process across the business
4. Accurate analysis on procurement transactions (spend information) for trends. Assessment on off contract spend, spend without quotations, non-compliance to policy (deviations), single source, processing errors etc. - for the purpose to inform planning, risk management, gap closure and reporting
Risk Management
1. Development and implementation of effective processes to ensure that the risk exposure of The IPPO is within the policy-defined risk appetites for each of the SCM activities.
Stakeholder Management
1. Design, implement and control processes to deliver the required stakeholder interactions and value propositions to the stakeholders of SCM.
2. Facilitate and report on effective feedback systems with stakeholders.
3. Acquisition, Appointment, Contractual Agreements and Disposal
4. Ensure appropriate processes and bid systems are applied to solicit responses in the form of quotations from suppliers/ vendors or service providers.
5. Ensure adherence to SCM SOPs related to bid documentation, site meetings, briefings, tender opening, registering, recording and evaluation of bids.
6. Develop, implement and maintain quality control programmes and provide appropriate feedback to both management and clients.
7. Plan tender reviews and submittal deadlines according to business unit / owner requirements.
8. Facilitate the establishment of the necessary governance structure/s to lead and adjudicate on the tender (CFT– Cross Functional Team)
Value Management
1. Support the Financial Division and SCM Unit on delivering on the key business imperatives pertaining to cost containment; innovation and productivity and business relevance
2. Work with the appropriate Business Unit Managers to understand their operational plans, sourcing requirements, budgets, service standards and targets (cost, transformation, etc.)
3. Development and maintenance of the demand pipeline and sourcing plan for business
4. Support business units with drafting specifications / requirements for Tenders
5. Negotiate prices, terms and conditions with suppliers.
6. Deliver savings targets to the IPPO
7. Quarterly meetings/interventions with staff to improve knowledge and understanding of policies and guidelines and close gaps.
8. Support the Bank and the SCM team in delivering innovative solutions to improve productivity, service levels and contribute to cost containment.
Reporting
1. Report process performance, deviations and Procurement lead times against SLA (weekly)
2. Monthly report on RFQ’s, Closed tenders and RPF’s Trend analysis on procurement transactions (spend information) – report on non-contract spend, spend off contract.
3. To include recommendations to inform sourcing pipeline.
|
English 
FRENCH
