| JOB NAME |
Administrative Expenses Specialist [Saudi Arabia – Jeddah]
POSTED BY: Islamic Development Bank
REF:ISDB 2025
Date Published:Thursday, September 5, 2024
Date of Expiration:Tuesday, March 4, 2025
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| LOCATION OF THIS JOB |
 Saudi Arabia | JEDDAH in Saudi Arabia |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Job ID IDB3375
Business Unit: Finance & CFO
Division: Administrative Expenses
Department: Financial Control Department
Country: Saudi Arabia
Location: Saudi Arabia - Jeddah
Closing date: 26-Sep-2024
JOB PURPOSE:
1. Review Vendor and other payments to ensure compliance with the Bank policy and International Accounting Standards
2. Provide financial analysis to support the annual planning and Periodic forecasting of the Bank’s administrative expenses
3. Manage the processing of quarterly VAT refund requests, the communication with the tax authority and the tax audit.
4. Participate in developing, enhancing, implementing, and testing of internal controls.
KEY ACCOUNTABILITIES:
Administrative Expenses:
1. Review and verify daily transactions/payment vouchers such as vendors invoices, contracts to ensure completeness, and accuracy of payments.
2. Ensure that the payments are in line with the terms and conditions in the Contract with Vendors and External consultants.
3. Ensure compliance and conformance of all transactions with IsDB’s policies and procedures, guidelines and IsDB’s internal control systems.
4. Provide technical advice in the preparation and settlement of complex transactions.
5. Identification and communication of any admin expense irregularities or non-compliance to the management.
Value Added Tax (VAT)
1. Verify and review the recording of Input VAT to ensure that it is in compliance with the requirement of tax authority.
2. Formulate and manage the activities relating to the quarterly VAT refund for IsDB Group.
3. Submission of the periodic refunds for the Bank and staff.
4. Manage the audits carried out by Tax Authority.
5. Manage and coordinate all Bank communications to the tax authority.
Analysis:
1. Analyze financial or operating data to satisfy regulatory requirements.
2. Contribute to annual planning and periodic forecasting for consolidated administrative expenses.
3. Assess data for integrity and analytical purposes as and when required.
4. Reconcile vendor balances and associated general ledger accounts such as the American Express Corporate Travel account and The Good Receipt account on a regular basis.
5. Ensure accurate posting of expense transactions in accordance with Bank policy and International Accounting Standards.
6. perform detailed scenario and run rate analyses, and other standard or ad hoc analyses to meet variety of management objectives.
Policies and Procedures:
1. Analyze and identify gaps in existing policies for procurement of goods and services and staff payroll and loan processes and recommend improvements after benchmarking them with the international standards.
2. Contribute to formulation of policies and guidelines governing payment requests from contractors and other vendors including consultants, field representatives, mission advances and others.
3. Provide guidance on interpretation of IsDB Group policies and procedures, and legislative regulations applicable for the Division.
Reporting:
1. Develop relevant financial reports, monthly statements as required by the Department.
2. Design and maintain on- line and manual financial reporting systems.
3. Prepare periodic or ad-hoc reports as and when requested by the management.
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| REQUIREMENTS FOR THIS JOB |
ACADEMIC AND PROFESSIONAL QUALIFICATIONS:
1. Bachelor’s degree in Accounting, Finance, Business Administration, or related field is required.
2. Certification in CA, ACCA or CPA is preferred.
3. Minimum 5 years of experience in finance and accounting, multilateral institute experience is preferred.
Skills & Necessary Knowledge:
1. Building Relationships
2. Passion for Excellence
3. Analytical Thinking
4. Problem Solving
5. Stakeholder Management
6. Bank Knowledge
7. Financial Management
8. Islamic Finance
9. Accounting
10. Business and Procurement Process
11. Experience in the usage of Microsoft Office Suite (MS Word, Excel, etc.)
12. Hands-on experience in ERP like Oracle / SAP
Languages:
English - Mandatory
Arabic - Preferred
French - Preferred
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English 
FRENCH
