| JOB NAME |
Head: SCM Lending [Midrand]
POSTED BY: Development Bank of Southern Africa
REF:DBSA 2043
Date Published:Monday, September 9, 2024
Date of Expiration:Saturday, March 8, 2025
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Closing Date 2024/09/14
Reference Number DBS240903-1
Job Grade 17
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
1. The role is responsible for tactical and operational supply chain planning, sourcing, and category management.
2. Oversees governance and risk management, as well as execution and delivery.
3. Develops capabilities to effectively plan and lead supply chain operations and excellence, supporting the development and implementation of appropriate supply chain practices, enablers, and measurement tools.
4. Manages and mitigates commercial risks associated with the tender award and contract management process, maintaining oversight of an estimated pipeline of work.
KEY RESPONSIBILITIES
Strategic Planning and Standards
1. Formulate, review and implement the lending strategy, framework, policies and procedures in line with applicable legislation and regulations.
2. Conduct operations assessments with auditors and other regulatory bodies and recommend improvement opportunities to optimise SCM operations.
3. Manage research on emerging best practices, methodologies and tools and benchmark against industry leaders to enable optimisation of the DBSA practices.
4. Develop and enhance standards and templates for effective SCM and Procure to Pay operations.
5. Establish appropriate procurement metrics and targets.
6. Implement and promote awareness of procurement policies, procedures, processes, templates, delegations, and performance metrics.
7. Negotiate and implement service-level timelines with different transaction types, including clear role definitions and control requirements.
8. Provide relevant business information and intelligence to inform business planning and sourcing strategies.
Value Management
1. Contribute to achieving departmental targets for goods/services, ensuring business continuity, value for money, competitiveness, and service levels.
2. Liaise with internal customers to determine business requirements and develop the sourcing pipeline.
3. Embed robust demand planning and management practices to inform sourcing pipeline and category management plans.
4. Research market conditions relative to business requirements and support business unit decision-making with credible market research and industry practices.
5. Collaborate with Finance Heads and Business Unit Heads to understand budget statuses and savings.
6. Assist business units in drafting specifications/requirements for tenders.
7. Support and participate in the SCM Committees as needed.
8. Promote the supply chain operating model and strategy within the organization, highlighting its benefits and value.
Demand and Performance Management
1. Draft the annual procurement plan and develop SCM key performance indicators and track progress on deliverables.
2. Provide input to the development of a demand management plan that includes all commodities procured in the business and transversal contracting.
3. Provide input to the supplier performance management plan, monitor implementation and report on supplier performance.
4. Guide the development and utilisation of status dashboards related to SCM performance and provide monthly reports to track progress on the demand and performance management.
Procurement Execution
1. Manage the procurement of goods and services to meet user requirements and agreed service levels (RFI, RFPs, RFQs, Orders), including expediting and managing order fulfilment.
2. Ensure management of service levels as per the SLA.
3. Incorporate supplier performance management practices across the organization and with contract owners.
4. Oversee the development of item masters (catalogue and supplier).
5. Address non-conformances in procurement processes.
6. Monitor price increases and communicate changes as necessary.
7. Facilitate integration and support to internal Business Units, decentralized operations, and related partners/agencies.
8. Build positive relationships with internal customers and suppliers.
9. Ensure effective system functionality and fit, particularly with SAP, to enable smooth transactional performance.
10. Maintain full compliance with Procurement policies and procedures.
11. Implement, monitor, report, and manage the attainment of procurement metrics.
12. Deliver service levels as per the SLA.
13. Manage effectively supply chain governance, sourcing, and commercial risks.
14. Implement and oversee sound contract management practices.
Governance and Reporting
1. Manage the SCM audit process by liaising with internal and external auditors and consolidating responses to audit queries and findings.
2. Institute preventative and corrective action when irregularities within the tender process are identified.
3. Report process performance against SLA.
4. Provide updates on open lead-time (Requisitions, Orders, and Payment).
5. Generate monthly reports on procurement metrics (divisional scorecard).
6. Prepare reports for the SCM Committees.
7. Issue exception reports to the governance structure.
People Management
1. Provide direction and management to direct reports to enable them to execute their functions effectively – managing deadlines, team workload and the work of outsourced providers.
2. Manage the performance management for all direct reports, managing their performance in relation to quality standards and agreed benchmarks and objectives, focusing on all aspects of sound people management.
3. Develop the skills and abilities of all team members, with the result that they perform to at their highest potential and optimize their current and future job performance.
4. Promote DBSA values and a culture of High Performance within the team.
5. Conduct career discussions and identify opportunities for future development and continuous improvement.
6. Identify employees with high potential and develop career paths in line with the succession plan.
7. Build team capability through on-the-job opportunities, talent acquisition, training and facilitating skills and knowledge transfer.
Key measurements of outputs
1. Approved strategy and policies implemented and kept relevant to corporate strategy.
2. Management of SCM performance in line with agreed SLA’s with Business.
3. Risk management status and performance.
4. Overall contract management accountability i.e. performance management of all suppliers in line with set objectives and agreed SLA's.
5. Improved supplier and commercial arrangements for the DBSA.
6. Effective individual and team performance.
7. Compliance with BBBEE initiatives and objectives.
8. Compliance with regulations, policies and processes that govern DBSA supply chain activity.
9. Improved management information and master data management and practices.
10. Technology platforms enabled to automate processes and make available real-time customer, planning and production data.
11. Clean Audit.
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements:
1. Postgraduate degree in Supply Chain Management or Finance or relevant.
2. A minimum of 10 years of experience in supply chain/procurement, which includes a minimum of 5 years of managerial-level experience within the supply chain unit leading strategy formulation and implementation.
3. Working experience with SAP Procurement module or a similar ERP system.
4. Strong understanding of and a strong commitment to good corporate governance, SCM regulations and laws and other regulatory requirements including the PFMA.
5. Knowledge of procurement best practices including sourcing strategies and the different mechanisms for procurement in various categories.
6. In-depth working knowledge of the PPPFA, and supply chain regulations from the National Treasury and BBBEE.
7. Demonstrate thought leadership with the ability to drive, lead, and manage organisational change and effectively engage with stakeholders in a demanding and complex business environment.
Desirable Requirements:
1. Member of the Chartered Institute of Procurement & Supply(CIPS).
2. Strong technical expertise in Finance.
3. Qualification or certification in Risk and Compliance (Governance), Financial Management and Data Analytics.
TECHNICAL COMPETENCIES
Project Management
1. Demonstrates a practical knowledge of project management principles and techniques.
2. Plans, defines and manages projects within a department or area. Identifies resources required and their appropriate role and skills.
3. Assists in the management of projects where the objectives, milestones and time scales have been defined.
Planning and organising
1. Plans and manages multiple priorities and deadlines.
2. Uses effectively advance time management processes to deal with high workload and tight deadlines.
3. Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
4. Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising, and re-planning.
Financial Acumen
1. Possesses sufficient expertise to establish and manage income and expenditure monitoring systems for own area of the business.
2. Understands cost/revenue drivers within own area and is able to take actions to control resources and expenditure to meet financial targets.
3. Understands basic management accounting reports and the processes by which financial resources are identified, obtained, allocated, managed, and accounted for.
Negotiation
1. Understands and can apply basic negotiating skills and techniques, e.g. obtaining a full understanding of the other party's agenda and needs before disclosing own perspectives.
2. Possesses an understanding of various unspoken communications from other parties and can decipher hidden agendas.
3. Is able to successfully conclude negotiations which require the development of an emotional as well as factual argument.
4. Is able to develop mutually beneficial potential solutions.
Procurement Services
1. Based upon a thorough understanding of user requirements, can research alternative sources that will fulfil internal customer needs with favourable commercial terms.
2. Identifies the needs of the user departments and advise on appropriate sourcing and selection approaches and processes.
3. Articulates and prepares requirement documents and related elements of the procurement request including terms and conditions for the sourcing, selection and award process.
4. Receives, safeguards, opens, records, tracks, assesses compliance with terms, and summarises bids/quotations.
5. Evaluates bids including identifying and resolving mistakes, and award contracts.
6. Develops relationships by effective resolution of complaints and concerns.
Knowledge of Contracts
1. Through a broad and deep understanding of contracting best practice, is able to define DBSA contracting policy.
2. Develops contract award documents ensuring DBSA's interests are protected.
3. Drafts, monitors and ensures performance of special terms of contract.
4. Ability to apply remedy to protect DBSA’s rights.
5. Ability to enforce compliance.
6. Monitors contractor compliance to identify, document and resolve potential or actual problems.
7. Determine which contractual remedy, if any, applies and employ that remedy.
8. Conducts post-award orientation, monitors contract performance and takes necessary action related to delays in contract performance.
9. Analyses and negotiates modification and termination of contracts.
10. Evaluates the impact of selected issues to determine the need for top management involvement.
Data Management
1. Studies the organisational data management requirements and plans accordingly.
2. Recommends policies, procedures and standards relating to organisation’s data management.
3. Defines an overall file management policy with file storage procedure and policy.
4. Defines a backup strategy and related policies.
5. Ensures compliance by users with file storage procedures.
6. Ensures regular data backup and storage.
7. Tests the backed data and assures backup quality.
Risk Identification and Assessments
1. Diagnoses significant, unusual and emerging risks to which the business is exposed.
Risk Response and Reporting
1. Develop and implement appropriate risk mitigation for significant and unusual risks to which the business is exposed.
2. Provide advice on business continuity management mechanisms, define appropriate risk responses for reasonably foreseeable emergency scenarios and events.
3. Design and implement risk reporting systems and communicate to executive management risk processes and results including recommendations for improvement.
REQUIRED PERSONAL ATTRIBUTES
BEHAVIOURAL COMPETENCIES
Teamwork and cooperation
1. Promotes a friendly climate and good morale, and resolves conflicts
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
Decisiveness
1. Makes timely decisions about complex issues even when some information is missing
2. Makes decisions and stands by them even when they are controversial or unpopular
3. Grasps critical business opportunities when they arise by making timely decisions
Driving delivery of results
1. Identifies and implements a business opportunity that will have long term impact on the business
2. Monitors progress and adapts plans if necessary to ensure optimal benefit to the programme
3. Makes decisions, sets priorities, or chooses goals on the basis of inputs and outputs, makes explicit considerations of potential profit, return on investment, or cost benefit analysis.
4. Based on cost benefit analysis, makes decisions of entrepreneurial risk nature
Leading and Empowering Others
1. Identifies long-term goals for the team and communicates them to team members, ensuring their buy in
2. Sets a good example by personally exercising desired behaviour, acts on values and beliefs
3. Communicates a vision for the team and future success that inspires team members
4. After assessing others competence, delegates full authority and responsibility to others to do the task in their own way
5. Ensures that competent employees are given opportunities to further their careers
Leading & Managing Change
1. Gives teams responsibility to analyses, impact and execute change and to sustain it independently
2. Anticipates the need for change when not obvious and influences others to gain support
3. Builds sustainable business capacity to embrace change
Strategic and Innovative Thinking
1. Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities
2. Understands connections and trade-offs of strategic choices to evaluate which ideas are practical and possible by considering business and/or scientific implications
3. Develops innovative business and/or customer solutions that shape industry practices
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English 
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