| JOB NAME |
Senior Procurement Specialist: Infrastructure Fund (Fixed Term Contract) [Midrand]
POSTED BY: Development Bank of Southern Africa
REF:DBSA 2054
Date Published:Tuesday, October 29, 2024
Date of Expiration:Sunday, April 27, 2025
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Contract |
| MAIN JOB DESCRIPTION |
Closing Date 2024/11/08
Reference Number DBS241025-2
Job Grade 17
Job Type Classification Contract
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
The Infrastructure Fund (IF) announced by the President in September 2018 addresses the need for a dedicated blended financing facility for infrastructure programme projects. The IF aims to transform public infrastructure financial provisioning using “blended” finance - combining capital from the public and private sectors, and Development Finance Institutions (DFIs)/Multilateral Development Banks (MDBs). This will be dedicated to meeting the financing requirements for hybrid projects.
The mandate of the Infrastructure Fund has been captured in a Memorandum of Agreement (MOA) between the National Treasury, Infrastructure South Africa (ISA), and the DBSA entered into on 17 August 2020.
ROLE OVERVIEW
1. The role of the Senior Procurement Specialist: IF is to provide procurement and regulatory support services that ensure effective contracting throughout the entire procurement chain of large-scale infrastructure projects and programmes implemented by the IF.
2. The role will also be the primary interface with the Supply Chain Management unit (SCM) of the DBSA.
KEY RESPONSIBILITIES
Strategic Planning
1. Contribute to the development of the procurement strategy and implementation.
2. Conduct in-depth business needs analysis to understand and understand the business to enable fit-for-purpose delivery, addressing risks and demand planning.
3. Conduct a periodic review of performance and provide recommendations to optimise supply chain management.
4. Develop supporting systems, policies and procedures to enable effective SCM operations.
5. Oversee compliance with the SCM Policy, SCM Procedures and all relevant laws and regulations as it relates to supply chain management.
6. Conduct internal demand management planning sessions to inform sourcing pipeline, strategies and prioritisation.
7. Profile the nature of transactions, specifications, suppliers, clients etc to inform category strategies and implementation of strategic agreements in the form of panels, framework agreements, and strategic supply agreements to improve the relevance and effectiveness of the procurement delivery model.
8. Develop procurement strategies for specific commodity areas and draft expenditure budgets by ensuring alignment to overall procurement approach and practices.
9. Track all the MOUs and their obligations from an SCM and procurement perspective to ensure compliance from a sourcing strategy and process perspective.
Contracts Management
1. Implement contract management practices and lead the process of contract risk management concerning procurement documentation.
2. Develop the contracting framework to support the structuring and development of programmes and advise on the (i) regulatory, (ii) governance and (iii) contractual components of the programme execution strategy.
3. Draft procurement and contractual suite of documents, tools and processes to enable efficient project/ programme preparation, execution and implementation to enable an investment and financing-friendly environment for investors.
4. Monitor compliance to contractual requirements ensuring all conditions are satisfied by all parties involved.
5. Initiate and conduct meetings with service providers on contractual challenges and queries as requested by line management.
Procurement Management
1. Oversee the procurement process and ensure coverage of legal and compliance requirements arising from all supply chain management processes.
2. Perform effective demand management reviews and planning for related procurement requirements and oversee sourcing of such goods and services.
3. Collaborate with SCM in developing infrastructure procurement documents to ensure that they adhere and align to compliance principles laid out in the following: National Treasury Supply Management Circulars, Directives and Guidelines; Supply Management policies; Public Finance Management Act (PFMA); Preferential Procurement Policy Framework Act (PPPFA); Broad-Based Black Economic Empowerment Act (BBBEE) and other applicable Procurement Laws and Public Law principles.
4. Act as the primary interface with DBSA SCM for all procurement matters of the IF including from an AM&T, IFU, PMU and LU perspective.
5. Provide procurement and regulatory guidance on material purchases, acquisitions, and engagement of vendors for new and complex services, complex business loans, and current and/or future business structures and legal entities.
6. Support business units with drafting specifications/ requirements for quotes and tenders.
7. Facilitate training and awareness-building initiatives on procurement policy, procedures, process, templates, delegations and performance metrics, including quotations and tenders.
8. Understand the pipeline of work and support requirements and develop a demand plan and timelines to meet the sourcing and business demands.
9. Conduct analysis and assessment of all procurement transactions (spend information) including once-off contract spending, spending without quotations, non-compliance to policy (deviations), single source, processing errors – to inform planning, risk management, gap closure and reporting.
10. Manage panels of preferred service providers and negotiate prices, terms and conditions with suppliers to deliver savings targets to the IF.
11. Keep abreast of the technical requirements and qualitative issues when facilitating the arrangement of supplier panels as well as the execution of transactions in the sourcing pipeline.
12. Manage and resolve audit-related queries as a single point of reference and management of all such correspondence.
Reporting
1. Provide procurement statistical reports for executive decision-making by preparing and managing the monthly, quarterly and annual supply chain management information.
2. Monitor and report on procurement governance, risk and compliance are aligned to internal policies and procedures and meet regulatory requirements of compliance to applicable legislation and regulations.
3. Monitor and report on performance (quantitative and other) in line with the sourcing pipeline and tender register.
4. Preparation of reports for Business Review meetings; SCM Committee, BEE Reporting and National Treasury requirements.
5. Analysis of market research information, sourcing transactional data, demand planning information, Client insights and team performance for the preparation of management information to guide future operating models, planning, execution, sourcing and risk management strategies.
6. Analysis of market research information, sourcing transactional data, demand planning information, Client insights and team performance for the preparation of management information to guide future operating models, planning, execution, sourcing and risk management strategies.
7. Accurate and timely updates to the tender register.
8. Implement and maintain a document management control system and ensure effective monitoring to ensure document management practices are in line with required standards.
Key Measurements of Outputs
1. Time taken to prepare and or review procurement documentation, opinions and provide solutions.
2. Quality of procurement documentation, opinions and solutions provided.
3. Effective management and resolution of procurement-related complaints and concerns.
4. Management of procurement spend.
5. Clean
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
Detail Orientation
1. Reviews all relevant information or aspects of a situation before taking action or making a decision.
2. Pays close attention to details that are important to others to make sure they are right.
3. Verifies that work has been completed according to the standards and procedures.
Negotiations Skills
1. Is able to state own case, leaving some room for negotiaton.
2. Is well-versed with negotiation protocol and etiquette.
3. Is able to successfully conclude simple negotiations on a factual basis.
4. Knows when to seek advice/guidance during a negotiation.
Planning and Organising
1. Uses time management procedures effectively.
2. Can exercise independent judgement regarding all planning and organising issues.
3. Uses specialised software to plan and manage own time.
4. Plans and manages multiple priorities and deadlines.
Adaptability
1. Is able to operate in a rapidly changing and increasingly unpredictable environment.
2. Gives thought to scenarios impacting the world of work and the world of business.
Written Communication
1. Is relied on by others to help them write complex technical and non-technical documents and briefs.
2. Is able to determine which aspects of this knowledge area need to be transferred to others in order to achieve organisational goals.
3. Coaches’ others and transfers communication skills and knowledge to others.
Commercial Business Acumen
1. A good understanding of business and commercial drivers impacting operations.
2. An understanding of general commercial strategy and the role of departmental strategy in the broader context of organisational objectives.
3. Is comfortable with commercial discussions notwithstanding the absence of a readily identifiable legal component.
4. Has the ability to structure or provide advice on legal instruments (e.g., contracts), based on strategic requirements.
5. Has the ability to communicate complex legal principles in a clear language which demonstrates the practical application of the law to a business case.
Legal and Regulatory Policy Knowledge
1. Knowledge of applicable legislation and the legal policies and procedures pertaining to the local, regional and relevant global laws.
2. Directs and oversees the setting of organisational legal strategies, policies and guidelines of the most complex and important cases/legal objectives.
3. Extensive knowledge of topics such as procurement laws, claims, agreements, and patents laws, intellectual property financial laws, labour laws, environmental laws, trade and economics laws etc.
4. Knowledge and ability to enforce conditions and provisions of contracts, grants, agreements and leases.
5. Awareness of all local regional and global legal developments.
6. Ability to understand legal rights and responsibilities and the possession of authority to make legal decisions.
7. Protects the organisation’s legal rights, utilizing a broad knowledge base of all major legal disciplines.
Presentation Skills
1. Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g., the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter ).
2. Has knowledge of various feedback mechanisms to check levels of audience understanding.
Procurement Services
1. Articulates and prepares required documents and related elements of the procurement request including terms and conditions for the sourcing, selection and award process.
2. Receives, safeguards, opens, records, tracks, assesses compliance with teams.
3. Develops relationships by effective resolution of complaints and concerns.
4. Prepares effective correspondence, questions and reports, statements of circumstance and briefing notes.
Risk Identification & Assessments
1. Diagnoses significant and emerging risks to which the business is exposed.
2. Advises on applicable aspects of legal risk identification and assessment.
Solution Focused
1. Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to to define.
2. While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system blind adherence to rules or procedures.
3. Evaluates the effectiveness and efficiency of solutions after they have been implemented and identifies needed changes.
Knowledge of Contracts
1. Advises business units on contractual issues related to procurement.
2. Has an in-depth knowledge of the legal framework and appropriate Ability to apply this to develop appropriate contractual terms, conditions and documentation.
3. Identifies and resolves risk and liability.
Reporting & Communication
1. Provides input, reviews and improves reporting processes.
2. Assists business units to help them write complex technical and non-technical documents and briefs.
3. Assists to determine which aspects of their knowledge area needs to be transferred to others in order to achieve organisational goals.
4. Coaches’ juniors and transfers communication skills and knowledge to juniors in the
5. Able to communicate complex problems or concepts, by making them simple and understandable for others.
6. Adapts language to the level of the audience in order to ensure that the message has a positive impact and is interesting to the audience.
7. Is articulate, demonstrates a wide range of vocabulary, and is confident when talking to large/high level audiences.
Minimum Requirements:
1. A post graduate qualification: Bachelor of Commerce (Hons) in Supply Chain Management or Bachelor of Laws degree (LLB) or relevant.
2. A minimum of 8 years experience in working with large-scale infrastructure procurement projects with a proven track record with successful large commercial deals.
3. In-depth knowledge and understanding of the PFMA, MFMA, PPPFA, BBBEE, Treasury Regulations and other SCM policies and procedures.
4. Strong understanding of and a strong commitment to good corporate governance.
5. Knowledge and understanding of supply chain disciplines & methodologies, public sector, regulatory environment across all spheres of government and international best practice of government infrastructure procurement.
6. Knowledge and understanding of all legislation and regulations relevant to the business of a bank (i.e., Banks Act, NCA, FICA, FAIS, Reserve Bank Act, Competition Act, POPIA, ).
7. Demonstrated experience in infrastructure and/or project finance and infrastructure development processes.
8. Proven negotiating skills with the ability to close deals/transactions/agreements from a procurement perspective.
9. Ability to interact professionally and confidently with members of the IT team, clients, employees as well as internal and external stakeholders.
Desirable Requirements:
1. Admitted Attorney/ Advocate of the High Court of South Africa.
2. International/cross-border experience.
3. Additional business qualifications (Finance related).
REQUIRED PERSONAL ATTRIBUTES
Teamwork and cooperation
1. Promotes a friendly climate and good morale, and resolves conflicts.
2. Creates opportunities for cross-functional working.
3. Encourages others to network outside of their own team/department and learn from their experience.
Decisiveness
1. Makes timely decisions about complex issues even when some information is missing.
2. Makes decisions and stands by them even when they are controversial or unpopular.
3. Grasps critical business opportunities when they arise by making timely decisions.
Driving delivery of results
1. Identifies and implements a business opportunity that will have long term impact on the business.
2. Monitors progress and adapts plans if necessary to ensure optimal benefit to the programme.
3. Makes decisions, sets priorities, or chooses goals on the basis of inputs and outputs makes explicit considerations of potential profit, return on investment, or cost benefit analysis.
4. Based on cost benefit analysis, makes decisions of entrepreneurial risk nature.
Goal Oriented and Solution Driven
1. Has an understanding of how immediate tasks contributed towards broader goals and structures activities accordingly.
2. Focuses on solutions and goes beyond merely recognising a problem.
Systems Thinking
1. Views legal matters as an integral part of broader operations and avoids addressing matters in isolation.
2. Is able to recognise patterns and interconnectivity between various matters which are seemingly disconnected.
Self-Awareness & Self Control
1. Ignores angering actions and continues a conversation or May leave temporarily to withhold emotions, then return immediately to continue.
2. Feels strong emotions in the course of a conversation or other task, such as anger, extreme frustration, or high stress; holds the emotions back, and continues to act calmly.
3. Avoids egotistical behaviour.
4. Welcomes positive confrontation as necessary; and avoids negative confrontation.
Decisiveness
1. Acts promptly to address urgent needs, quickly taking those decisions which need to be taken.
2. Assesses available information to reach a clear view of key options and selects the best option at the time.
3. Thinks on their feet when necessary.
4. Changes his/her perception, ideas or alters normal procedures to fit a specific situation to get a job done and/or meet company goals.
Impact and Influence
1. Includes careful preparation of data for presentation.
2. Makes two or more different arguments or points in a presentation or a discussion.
Achievement Orientation
1. Focuses on new or more effective ways of improving own work and meeting targets.
2. Focuses on raising quality, customer satisfaction and revenues.
3. Makes specific changes to systems and processes in order to improve efficiency and quality.
4. Formulates own objectives and action plans in order to achieve a measurable improvement in the future.
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English 
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