| JOB NAME |
ADMINISTRATIVE ASSISTANT
POSTED BY: Trading and Development Bank
REF:TDB 5
Date Published:Thursday, September 5, 2019
Date of Expiration:Monday, November 4, 2019 EXPIRED
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| LOCATION OF THIS JOB |
 Ethiopia | ADDIS ABABA in Ethiopia |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Department: Administration
Project Location(s): Addis Ababa
Job Type: Administrative Assistant
The Eastern and Southern African Trade and Development Bank, trading as Trade Development Bank (TDB), is a specialized African multilateral financial institution serving public and private sector clients in most of the Eastern and Southern African states. TDB’s objective is to provide short, medium and long-term financing to viable trade, projects and infrastructure transactions in its member states. The Bank is looking for a self-motivated and result oriented individual to join its offices located in Addis Ababa, Ethiopia. Interested and qualified candidates who are Ethiopian nationals are invited to apply for the subject position.
JOB SUMMARY:
The Administrative Assistant ensures the provision of efficient administrative, logistics and procurement support services required for the smooth running of the Bank’s office in Addis Ababa.
JOB SPECIFICATIONS:
1. The Administrative Assistant is responsible for the following functions:
2. Provide reception and administrative support services to support the country office; i.e. answer and direct phone calls, schedule meetings, etc
3. Executive calendar management
4. Process and ensure the procurement of goods and services in accordance with the policies and procedures of the Bank
5. Handle contract and property management on matters pertaining to the management of shared costs and utility services
6. Provide protocol support services for staff members and Bank’s visitors, i.e. processing of work and residence permit, diplomatic IDs, vehicle registration and other related tasks
7. Handle duty free formalities and process VAT exemption requests
8. Provide travel management and event organization services
9. Process basic accounting transactions for the country office and process payments to vendors and suppliers
10. Support budget preparation for the country office
11. Manage the administrative and logistic requirements of the Addis Ababa Office including insurance formalities and petty cash handling
12. Prepare monthly and ad-hoc reports and support in translating documents
13. Develop and maintain an accurate documentation and filling system;
14. Coordinate and manage transport services
15. Supervise support staff, including driver, messenger, etc
16. Perform any other duties that may be assigned by the Management.
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| REQUIREMENTS FOR THIS JOB |
QUALIFICATIONS AND COMPETENCES:
1. A minimum of a Bachelors’ degree in Public/ Business Administration or related qualification from a recognized institution with relevant professional qualifications
2. A minimum of 5-8 years of relevant experience in an international corporate or banking environment
3. Adept in office systems software / equipment with strong information technology skills with excellent IT skills in MS Office (Ms Excel and PowerPoint in particular) and SAP ERP
4. Excellent communication and interpersonal skills with the ability to work in a multi-cultural environment
5. Ability to work under pressure to deliver on strict deadlines with minimal supervision
6. Team player and ability to juggle with multiple, changing priorities;
7. Strong interpersonal, organizational and planning skills, tact and discretion.
8. Fluency in English is a requirement and further fluency in French or Portuguese will be an added advantage.
HOW TO APPLY
Applications should include a detailed resume, scanned copy of passport biodata page, recent Applications should include a resume, recent passport size photos, full contact details and the names and addresses of three referees. Candidates must have a good knowledge of TDB’s operating environment. Please note that only shortlisted candidate will be contacted for interviews. Interested candidates should express their interest by submitting applications directly to recruitment@tdbgroup.org by 13 September 2019. Candidates must have a good knowledge of the operating environment. If you have not received any response within one month, please consider your application unsuccessful however your resume will be kept on the TDB database for any other suitable positions. TDB is an equal opportunities employer. Female candidates are strongly encouraged to apply. TDB reserves the right to conduct background check on shortlisted applicants, and additional information may be required for the completion of this exercise.
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English 
FRENCH
