| JOB NAME |
ADMIN ASSISTANT
POSTED BY: THE OPEC FUND FOR INTERNATIONAL DEVELOPMENT
REF:OPEC 008
Date Published:Thursday, July 23, 2020
Date of Expiration:Tuesday, January 19, 2021 EXPIRED
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| LOCATION OF THIS JOB |
 Austria | VIENNA in Austria |
| INDUSTRY |
| Oil & Gas
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Vacancy Number: 30.06.2020
SPECIFIC TASKS WILL INCLUDE:
1. Typing, and when necessary composing routine memos, correspondence, reports, and presentations.
2. Overseeing the preparation of all documentation to high standards of presentation and accuracy.
3. Ensuring that standard office practices and routines are functioning effectively on an ongoing basis.
4. Contacting other staff members to ensure appropriate follow-up and delivery of critical official activities.
5. Handling on a routine basis, highly confidential information in a professional manner.
6. Checking outgoing mails for accuracy and conformity with policies and specific instructions.
7. Performing other standard secretarial functions such as filing, accurate record keeping, photocopying, handling inquiries, making meeting arrangements, all in a consistent manner with official guidelines.
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| REQUIREMENTS FOR THIS JOB |
QUALIFICATIONS AND EXPERIENCE
1. Formal secretarial training from a recognized institution will be an asset.
2. Minimum of five years relevant experience, preferably in an international environment.
Skills and Competencies
1. Extensive knowledge in the usage of office technologies, such as Microsoft Office applications (Word, Excel, PowerPoint, etc.), intra/internet as well as on-line database management.
2. Excellent verbal and written communication skills, fluency in English and German is highly essential.
3. Working knowledge of Arabic, French and/or Spanish will be an asset.
4. Ability to work independently with minimum supervision and guidance.
5. Good interpersonal, organizational and time management skills.
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English 
FRENCH
