| JOB NAME |
Clerk of Works (Midrand)
POSTED BY: Development Bank of Southern Africa
REF:DBSA 148
Date Published:Wednesday, March 31, 2021
Date of Expiration:Monday, September 27, 2021 EXPIRED
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| LOCATION OF THIS JOB |
 South Africa | MIDRAND in South Africa |
| INDUSTRY |
| DEVELOPMENT FINANCE INSTITUTIONS
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| JOB TYPE |
| Full-Time |
| MAIN JOB DESCRIPTION |
Closing Date 2021/04/15
Reference Number DBS210326-1
Job Title Clerk of Works (Midrand)
Job Grade 15
Job Type Classification Permanent
Location - Town / City Midrand
Location - Province Gauteng
Location - Country South Africa
JOB DESCRIPTION
This position applies to all projects, reporting to the Manager: Construction and Maintenance Delivery.
The Clerk of Works responsibilities is primarily to represent the interest of the DBSA in regards to ensuring that the quality of both material and workmanship are in accordance with the design information and the quality standards.
The Clerk of Works will be required, with the Construction Project Manager, to ensure that the project is technically sound, the standards as per specification and the construction environment operating safely.
1. Strategic Functions a) Support the DBSA Project team in planning, execution, monitoring, control and closure of the project. b) Identify and implement expediting measures to prevent project quality issues and risks.
2. Site Management Functions a) Project coordination and team management b) Making sure that the work is carried out to DBSA’s standard, specification, correct material, workmanship and schedule; c) Becoming familiar with all the relevant drawings and written instructions, checking them and using them as a reference when inspecting work; d) Making visual inspections and audit reports; e) Taking measurements and samples on site to make sure that the work and the material meet the specifications and quality standards f) Being familiar with the legal and contractual requirements and checking that the work complies with them g) Having a working knowledge of health and safety legislation and bringing any shortfalls observed to the attention of the Construction Project Manager h) Advising the appointed PSP about certain aspects of the work, particularly when something has gone wrong.
KEY RESPONSIBILITIES
Project control on quality and risk
1. Develop, implement and manage control measures for quality;
2. Study the drawings and specifications and submit queries to the Principal Agent
3. Check the bench marks, building lines and setting out points and submit queries to the Principal Agent
4. Verify details of testing requirements with the Principal Agent and ensure the Contractor is fully aware of these. Witness tests if necessary and review results
5. Conduct regular site audits and provide feedback to the Construction Project Manager;
6. Facilitate and ensure that construction activities follow the predetermined schedule and critically monitor project milestones and escalate critical areas and delays ;
7. Compile project risk register and proactively manage project risk and mitigate as necessary
Project planning
1. Develop and implement project work plans with the Construction Project Manager and make revisions as and when need arises;
2. Engage and agree all project milestones with stakeholders and customers.
Project communication and reporting
1. Develop and implement an effective communication system and provide timely feedback for management, client and customer ;
2. Attend site, design and project meetings and action site meeting minutes and action plans;
3. Compile and issue timely weekly project reports for Construction Project Manager and Management with focus on general progress of work, labour force, weather and detailed reports on incidents, unusual circumstances and information required from DBSA;
4. Manage and update project reporting and activities on Project Portfolio Management System e) Compile and issue timely monthly progress reports; and
5. Conduct and compile project close out reviews and lessons learnt report.
Project contract management
1. Ensure contracts are managed in a way that is fair to all parties;
2. Monitor performance by identifying and resolving areas of concern;
3. Actively manage measure progress against the contract’s performance;
4. Manage and ensure adherence to the contract conditions and timelines.
Project commissioning
1. Carry out inspections at completion stages and provide input to the schedule of defects for the use of the Principal Agent.
2. Manage and facilitate the availability of all site handing over documentation;
3. Coordinate the submission of as built drawings and user specifications where applicable;
4. Manage and coordinate the close-out phase of the project and ensure compliance
5. Manage audit and compliance queries from stake holders and Client departments
6. Ensure commissioning, hand over and sign-off by client.
Programme health, safety and environmental quality
1. Implement the Occupational Health and Safety (OHS) Act and any recommendations from audits carried out within the project environment and ensure compliance;
2. Assure compliance to the project Environmental Approval (EA) conditions develop a culture of safety and health within the project environment by promoting the aims and benefits of proactive safety and health interventions;
3. Conduct effective control, management and follow up of incidents; and
4. Advise and evaluate contractors on compliance to the approved safety plan and ensure that the Safety, Health and Environmental standards are being achieved
Key measures
1. Support the DBSA Project team in planning, execution, monitoring, control and closure of the project.
2. Identify and implement expediting measures to prevent project quality issues and risks
3. Project coordination and team management
4. Develop, implement and manage control measures for quality
5. Develop and implement project work plans with the Construction Project Manager
6. Ensure contracts are managed in a way that is fair to all parties;
7. Carry out inspections at completion stages and provide input to the schedule of defects for the use of the Principal Agent.
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| REQUIREMENTS FOR THIS JOB |
EXPERTISE & TECHNICAL COMPETENCIES
Minimum Requirements
1. A Relevant technical qualification in the built environment (Civil, Construction Management, QS or Architectural)
2. Preferably a postgraduate qualification in Construction Project Management
3. 10 years’ or more experience in construction projects/built environment as a clerk of works
4. Proven track record in being part of management team in huge construction projects/built environment
Skills and Knowledge
1. MS Office proficient
2. In depth understanding of MS Projects and /or Primavera and the application thereof
3. Project and contract management knowledge
4. Budget and cost planning
5. Sound knowledge of the JBCC, NEC, GCC and other relevant building contracts
6. Knowledge of relevant Acts regarding infrastructure development including Health and Safety
7. Understanding of infrastructure markets
8. Understanding of government priorities, systems and processes at national and provincial level
9. Strong verbal and written communication skills, effective presentation skills and skills to express complex concepts in business terms
10. Strong analytical and problem solving skills
11. Strong leadership and management skills to coordinate and motivate project teams
Technical
Written Communication
1. Understands that different writing styles are required for different documents or audiences.
2. Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
3. Has a solid mastery of writing principles such as grammar, sentence construction etc.
Reporting
1. Designs / customizes reports to meet user needs.
2. Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
3. Keeps standard reports under review and proposes improvements to meet user needs.
Problem Solving
1. Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
2. While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
3. Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.
Stakeholder Management
1. Actively engages partners and encourages others to build relationships that support DBSA objectives.
2. Understands and recognises the contributions that staff at all levels make to delivering priorities.
3. Proactively manages partner relationships, preventing or resolving any conflict.
4. Adapts style to work effectively with partners, building consensus, trust and respect.
5. Delivers objectives by bringing together diverse stakeholders to work effectively in partnership.
Planning and Organising
1. Plans and manages multiple priorities and deadlines.
2. Uses effectively advance time management processes to deal with high workload and tight deadlines.
3. Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
4. Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning
Data Collection and Analysis
1. Skilled in the use of advanced/complex analytical techniques.
2. Is able to use judgement to decide upon the most appropriate analytical techniques according to the situation.
3. Recognises underlying principles, patterns, or themes in an array of related information, and determine whether additional information would be useful or necessary.
4. Through an in-depth understanding of the business environment, reviews outputs of analysis to identify anomalies and draws conclusions, relating these to operational circumstances.
5. Can model a range of scenarios covering all potential business circumstances and highlight potential risks/opportunities.
Financial Acumen
1. Makes sound financial decisions after having analysed their impacts on the organisation, partner agencies, and community.
2. Knows the internal and external factors that impact on resource and asset availability.
3. Is able to interpret management account reports in an operational/commercial context and take action as appropriate to maximize revenues and control costs.
4. Skilled in the use of various financial modelling tools and techniques.
Required Personal Attributes
Behavioural
Achievement Orientation
1. Delivers work on time and quality and follows through on agreed commitments.
2. Views new work experiences as an opportunity for growth.
3. Reacts immediately to overcome setback or / and obstacles in order to meet goals. Recognises and acts upon current opportunity.
4. Make specific changes to systems and processes in order to improve efficiency and quality.
5. Formulates own objectives and action plans in order to achieve a measurable improvement in the future.
Attention to details
1. Double-checks the accuracy of information or work.
2. Ensure that the work produced doesn’t contain any errors.
Conceptual thinking
1. Uses knowledge of theory or of different past situation to look at current situation.
2. Applies learned concepts across various situations.
Customer service orientation
1. Makes self fully available, especially when the customer is going through a critical period.
2. Requests on-going feedback from customers and takes action in response to it; manages to retain and capitalize on existing customers.
3. Takes the ‘extra step” to resolve customer issues appropriately, even in the case where they do not fall under own area of responsibility.
4. Is aware of the level of service offered by the competition and provides more for customers than they expect.
Decisiveness
1. Acts promptly to address urgent needs, taking quickly those decisions which need to be taken.
2. Assesses available information to reach a clear view of key options and selects the best option at the time.
3. Thinks on their feet when necessary.
Integrity
1. Publicly admits having made a mistake.
2. Speaks out when it may hurt a trust relationship.
Self-awareness and self-control
1. Feels impulse to do something inappropriate and resist it.
2. Resists temptations to act immediately without thinking but does not take positive action.
3. Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back. d. Does not do anything but restrain feelings (does not act to make things better).
Strategic and Innovative thinking
1. Feels impulse to do something inappropriate and resist it.
2. Resists temptations to act immediately without thinking but does not take positive action.
3. Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back. Does not do anything but restrain feelings (does not act to make things better).
4. Does not do anything but restrain
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