INSTITUTION ECOWAS Regional Competitive Authority (ERCA)
GRADE G5/G6/G7
ANNUAL SALARY UA20,581.97 USD32,474.24/UA24,770.16 USD39,082.35/UA29,051.08 USD45,836.80
STATUS Permanent
AGENCY ECOWAS Regional Competitive Authority (ERCA)
DEPARTMENT Trade, Customs, Free Movement and Tourism
DIRECTORATE Office of the Director, Administration & Finance
DIVISION
LINE SUPERVISOR Director, Administration & Finance
SUPERVISING
DUTY STATION BANJUL, GAMBIA
Applications should sent to: Office Manager (Bilingual Secretary)
ROLE OVERVIEW
1. Under the supervision of the Director, Administration & Finance, the incumbent should play a vital role in the smooth running of the Department. From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the Department /Directorate.
2. In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
ROLE AND RESPONSIBILITIES
1. Management of the Supervisor’s schedule: manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.
2. Administrative Management: organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.
3. Management of mail and documents: create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.
4. Computer skills: Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese.
5. Perform any other duty assigned by the supervisor
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English 
FRENCH
